Neftaly Diepsloot Youth Project Annual General Meeting (AGM) 2025
Date: Wednesday, 31 July 2025
Time: 09:00 – 16:00
Venue: Diepsloot Youth Project, Johannesburg
1. Event Overview
The Annual General Meeting (AGM) provides a platform to present the past year’s achievements, review financial performance, and discuss strategic plans for the upcoming year. It encourages stakeholder engagement, transparency, and collaborative decision-making to strengthen community impact.
2. Objectives
- Present the annual report and highlight achievements and challenges.
- Share financial statements to ensure transparency and accountability.
- Discuss and approve strategic plans for 2025/26.
- Engage stakeholders in decision-making and gather feedback.
- Elect or confirm board members or committees, if applicable.
- Strengthen partnerships and community involvement.
3. Introduction of Staff
| Name | Role/Title | Focus Area |
|---|---|---|
| Daniel Makano | Development Specialist | Community & Project Coordination |
| Regaogetswe Netshiozwe | Chief Development Royalty (CDR) | Strategic Leadership & Stakeholder Engagement |
| Neftaly Malatjie | CEO | Organizational Oversight & Partnerships |
| Clifford Legodi | Royal Committee Chairperson | Governance & Cultural Integration |
| Program Officers | Education, Health & Wellness Units | Project Implementation |
| Finance & Admin Team | Finance, HR, Operations | Reporting & Administration |
| Volunteers & Youth Leaders | Local Community Engagement | Grassroots Mobilization & Support |
4. AGM Agenda (Table Format)
| Time | Activity | Facilitator/Responsible |
|---|---|---|
| 09:00 – 09:30 | Registration & Welcome Tea | Admin Team |
| 09:30 – 09:45 | Opening & Welcome Address | CDR |
| 09:45 – 10:30 | Annual Report Presentation | CEO & Program Officers |
| 10:30 – 11:15 | Financial Report & Q&A | Finance Officer |
| 11:15 – 11:30 | Tea Break | – |
| 11:30 – 13:00 | Strategic Plan Discussion 2025/26 | Leadership Panel |
| 13:00 – 14:00 | Lunch & Networking | All Participants |
| 14:00 – 15:00 | Elections / Confirmations (if required) | Governance Committee |
| 15:00 – 15:30 | Special Resolutions & Adoption of Reports | Chairperson |
| 15:30 – 16:00 | Closing Remarks & Vote of Thanks | CDR & CEO |
5. Logistics & Preparations
- Venue Setup: Seating arrangement, sound system, projector, registration desk.
- AGM Packs: Agenda, annual report, financial report, strategic plan, feedback forms.
- Catering: Tea/coffee breaks and lunch.
- Media & Publicity: Invitations, press releases, and social media announcements.
- Documentation: Minutes, attendance register, resolutions, and signed reports.
6. Expected Outcomes
- Approval and adoption of annual and financial reports.
- Clear strategic direction for 2025/26.
- Strengthened stakeholder trust through transparency.
- Renewed commitment from partners, staff, and the community.
- Formal resolutions guiding Neftaly Diepsloot Youth Project’s initiatives.
7. Conclusion
The 2025 AGM will serve as both a platform for accountability and a celebration of community achievements. By engaging staff, stakeholders, and community members, Neftaly Diepsloot Youth Project continues to empower youth, foster development, and ensure that programs are effective, inclusive, and sustainable.