LEKGOTLA LA ME BOARD COMMITTEE RESOLUTION LETTER

The Lekgotla la ME Committee has resolved it at the meeting held as follows:

Date of Meeting	24 July 2025
Purpose of the Meeting	DYP GDSD  Change of Financial Year end

Supported by

Request Letter	Yes
Agenda and Minutes of the Meeting	Yes
Attendance Register	Yes
Constitution	Yes

The following members took the resolution after a presentation by the speaker. The board is satisfied that the information received is confirmed by the signatures below.

Name	Attended Y/N	Resolved
C Legodi	Yes	Resolved
J Mputla	Yes	Resolved
J Ndlovu	Yes	Resolved
M Moshoeshoe	Yes	Resolved
T Rikhotso	Yes	Resolved
I Medupe	Yes	Resolved
T Magoro	Yes	Resolved
R Netshiozwe	Yes	Resolved
K Toka	Yes	Resolved

Resolution is as follows.

The DYP Board unanimously resolved to amend the organisation’s financial year-end from 31 October to 31 March in order to align with the requirements of its client, GDSD. This change was formally proposed by Chairperson Mr. Legodi and seconded by multiple board members. Following a thorough review, the board also approved the amendment of Section 5 of the DYP Constitution to reflect this new financial year-end. Additionally, the board adopted and approved the meeting agenda, minutes, board resolution, updated constitution, request letter for the financial year-end change, and the attendance register, thereby formalising all decisions taken during the meeting.

The committee has

Decision Taken	Tick
Approved	YES
Declined
Abstained
Rejected pending Rewriting and Resubmission

Signatures below herewith confirm as per the date above that the resolution is valid, authorised as (Sign if Applicable and Attended)

Name	Signature
C LEGODI
J MPUTLA
J NDLOVU
M MOSHOESHOE
I MEDUPE
T MAGORO
T ROKHOTSO
R NETSHIOZWE
K TOKA

To the Diepsloot Youth Project Board Committee

Subject: Request for Change of Financial Year-End from 31 October to 31 March

Dear Board Members

I hope this letter finds you well.

I am writing to formally request the approval of a change in the financial year-end for the Diepsloot Youth Project, from 31 October to 31 March.

This proposed adjustment is aimed at aligning our financial reporting period with the government’s fiscal calendar and those of many of our key stakeholders, including potential donors and partners. This alignment will not only enhance the comparability of our financial statements with sector benchmarks but also improve our strategic planning, grant reporting, and compliance timelines.

We believe this change will strengthen our financial governance and streamline our administrative processes. Kindly consider this request for approval at the upcoming board meeting.

Thank you for your attention and continued support of Diepsloot Youth Project.

Warm regards,

Regaugetswe Netshiozwe

Register – DYP GDSD change of financial year meeting
 

Date	20250724
Starting Time	16:30am
Meeting Minutes Writer	General Manager

Attendees

				Required (Y/N)	SIGNATURE
1	Clifford Legodi	Chairperson	Executive	Yes
2	Johannes Mputla	Deputy Chairperson	Executive	Yes
3	Jane Ndlovu	Deputy Treasurer	Executive	Yes
4	Martha Moshoeshoe	Deputy Secretary	Executive	Yes
5	Israel Medupe	Additional member	None-Executive member	Yes
6	Timothy Magoro	Additional member	None-Executive member	Yes
7	Tsakani Rikhotso	Additional member	None-Executive member	Yes
8	Regaugetswe Netshiozwe	General Manager	None-Executive member	Yes
9	Keamogetswe Toka	Chief Finance officer	None-Executive member	Yes

DYP GDSD CHANGE OF FINANCIAL YEAR MEETING AGENDA

Lekgotla la ME Board Committee Policy No: 056

We are proud to present the Agenda of the Meeting as follows:

Opening Prayer	Pastor/Nominee	Mr Medupe
Song	Anyone	Ms Rikhotso
Purpose of the Meeting	Chair of the Meeting	DYP GDSD change of financial year meeting
Requester Present		Chairperson – Legodi
Agenda	General Manager	Welcome and Opening RemarksChairperson’s welcome and confirmation of attendanceChange of Financial Year-EndProposal to change financial year-end from 31 October to 31 MarchReview and adoption of updated Constitution reflecting the new financial year-endApproval of the Board Resolution to formalize the changeApproval of Revised ConstitutionPresentation of revised constitutionReview and approval by board membersSigning of new constitution by board representativesSubmission to Relevant AuthoritiesDiscussion on steps to submit the updated constitution, board resolutions, and financial year-end change to the Gauteng Department of Social Development Any Other BusinessOpen floor for any additional points or queries Next Meeting Date Set date and time for next board meeting Closure Chairperson’s closing remarks and formal end of meeting
Song	Anyone	Ms Moshoeshoe
Prayer	Pastor/Nominee	Mr Mputla

Approved by

Clifford Legodi – Chairperson
Johannes Mputla – Deputy Chairperson
Jane Ndlovu – Deputy Treasurer
Martha Moshoeshoe – Deputy Secretary
Israel Medupe – None-Executive member
Timothy Magoro – None-Executive member
Tsakani Rikhotso – None-Executive member
Regaugetswe Netshiozwe – General Manager
Keamogetswe Toka – Chief Finance officer

Date	20250724
Starting Time	16:30pm
Meeting Minutes Writer	General Manager

Attendees

	Name	Position
1	Clifford Legodi	Chairperson
2	Johannes Mputla	Deputy Chairperson
3	Jane Ndlovu	Deputy Treasurer
4	Martha Moshoeshoe	Deputy Secretary
5	Israel Medupe	Non – executive member
6	Timothy Magoro	Non – executive member
7	Tsakani Rikhotso	Non – executive member
8	Regaugetswe Netshiozwe	General Manager
9	Keamogetswe Toka	Chief Finance Officer

Apologies

	Name	Position
	Mary Malebe Dipuo Mamabolo	Secretary Treasurer

                                        Minutes of the Meeting

Agenda Item	Speaker and Notes	Actionable Task (Tick)
Purpose of the Meeting	DYP GDSD change of financial year meeting
Matters arising	1. Opening Song: Led by Ms. Rikhotso Prayer: Led by Mr. Medupe 2. Declaration Mr. Mputla read the Neftaly Declaration. 3. Welcome and Attendance Chairperson Mr. Legodi welcomed all attendees and introduced the purpose of the meeting. Mr. Mputla confirmed attendance and noted apologies/absentees. 4. Adoption of Agenda Ms. Legodi presented the agenda to the board and requested formal adoption. The following members adopted the agenda: Ms. Netshiozwe Ms. Rikhotso Mr. Toka Mr. Mputla Mr. Medupe Mr. Ndlovu Seconded by: Ms. Moshoeshoe 5. Financial Year-End Amendment Mr. Legodi addressed the board regarding a conflict in financial year-end dates: The current DYP financial year-end is 31 October. There is a need to align with client (GDSD) requirements, changing the year-end to 31 March. Mr. Legodi requested agreement from the board to implement the change. The following members seconded the proposed change: Ms. Netshiozwe Ms. Rikhotso Mr. Toka Mr. Mputla Mr. Medupe Mr. Ndlovu Ms. Moshoeshoe 6. Constitution Amendment Mr. Legodi opened the DYP Constitution and reviewed the relevant sections with board members. The following amendment was made: Section 5: Management – Updated to reflect the new financial year-end of 31 March. A vote was cast to approve the constitutional amendments. Members in agreement: Mr. Mputla Ms. Moshoeshoe Ms. Ndlovu Mr. Medupe Mr. Magoro Ms. Rikhotso Mr. Toka Ms. Netshiozwe Mr. Legodi Outcome: The board unanimously agreed to the amendment. 7. Formal Resolution Mr. Legodi officially announced that the DYP Constitution has been amended and the financial year-end is now 31 March. He also requested review and approval of the following documents: Minutes of the meeting Agenda Board resolution Updated Constitution Request letter for financial year change Attendance register 8. Questions and Feedback Mr. Legodi opened the floor for questions or suggestions. The board confirmed that there were no questions. 9. Closing Mr. Legodi thanked all board members for their participation and officially adjourned the meeting. Song: Led by Ms. Moshoeshoe Prayer: Led by Mr. Mputla
Governance	The Chairperson chaired the meeting
Resolution
Remarks
Closing

Meeting Adjourned at

17:18

The next Meeting will be held on

To the CEO of Neftaly Neftaly Malatjie, the Chairperson of the Neftaly Royal committee, Mr Legodi, Neftaly Royal Committee Members, all Neftaly Royal Chiefs and Neftaly Human capital

Kgotso a ebe le lena

Neftaly Report Code: NeftalyF535-01

Neftaly Date: 24 July 2025

Neftaly Employee Name: Regaugetswe Esther Netshiozwe

Neftaly Royal Name: Development Royalty

Neftaly Office Name and Code: NeftalyCDR

Neftaly Royal Chief: Regaugetswe Esther Netshiozwe

1. Neftaly Tasks Completed

Task 1: reviewing and approving the following activities

• https://ideas.neftaly.net/idea/sayprocdr-saypro-online-course-in-basic-invoicing-and-accounting-252435-11241-booking-confirmation/
• https://ideas.neftaly.net/idea/sayprocdr-saypro-online-course-in-digital-marketing-118279-booking-confirmation-3/
• https://ideas.neftaly.net/idea/sayprocdr-saypro-training-course-in-business-administration-booking-confirmation/
• https://ideas.neftaly.net/idea/sayprocdr-saypro-online-course-in-system-development-14918-booking-confirmation-3/
• https://ideas.neftaly.net/idea/sayproroyal-request-for-approval-proposed-visit-and-collaboration-planning-meeting-with-iyf-by-daniel-makano-saypro-development-specialist-24-july-2025/
• https://ideas.neftaly.net/idea/sayproroyal-request-for-approval-laysh-our-confidence-and-saypro-pre-plan-by-daniel-makano-saypro-development-specialist-24-july-2025/
• https://ideas.neftaly.net/idea/sayproroyal-scdr-request-for-approval-pre-plan-for-strategic-collaboration-with-iyf-by-daniel-makano-saypro-development-specialist-24-july-2025/
• https://ideas.neftaly.net/idea/sayprocdr-department-of-social-development-file-submission/
• https://ideas.neftaly.net/idea/sayproroyal-scdr-request-to-attend-the-face-of-laysh-fashion-and-style-2025-event-by-daniel-makano-saypro-development-specialist-24-july-2025/

Task 2: writing a request to purchase a pulpit – https://ideas.neftaly.net/idea/sayproroyal-request-for-purchase-of-pulpit-for-diepsloot-youth-project/

Task 3: writing minutes of the meeting, Agenda and register for the DYP GDSD change of financial year meeting held on 24 July 2025

Task : reviewing and approving the teams reports:

Ntshuxeko Shihangu – https://ideas.neftaly.net/idea/sayprocdr-daily-report-by-ntshuxeko-shihangu-advice-desk-officer-24-july-2025/

Daniel Makano – https://ideas.neftaly.net/idea/sayprocdr-daily-report-by-daniel-makano-saypro-development-specialist-24-july-2025/

Andrice Makano – https://ideas.neftaly.net/idea/sayprocdr-daily-report-by-andrice-macuacua-development-specialist-24-july-2025/

2. Neftaly Tasks In Progress

Task 1: Finish interlinking

3. Neftaly Challenges Encountered

challenge 1: lack of resources

4. Neftaly Support or Resources Needed

Computers x10

5. Planned Neftaly Tasks for Tomorrow

Task 1: Finish interlinking

6. General Neftaly Comments / Neftaly Observations

Neftaly Daily Report
Date: 15 September 2023
Program: Daily Meals
Location: Diepsloot
Facilitator/Trainer: Neftaly Chancellor Mr. Jeffrey Motapina
Partner Organization: Gauteng Department of Social Development
Reported by: Neftaly Chief Development Officer Mrs. Regaugetswe Netshiozwe

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1. Overview

On 15 September 2023, Neftaly, in partnership with the Gauteng Department of Social Development, successfully implemented the Daily Meals initiative, providing nutritious meals to 60 individuals in Diepsloot. This effort is part of Neftaly’s ongoing commitment to supporting food security, social development, and community upliftment in vulnerable areas.

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2. Objectives of the Program

• To provide daily nutritious meals to vulnerable and food-insecure individuals
• To promote awareness of healthy eating and balanced diets
• To support the well-being of community members through consistent food provision
• To strengthen partnerships focused on social protection and community care

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3. Program Content Delivered

The following services and components were included in the Daily Meals initiative:

• Distribution of freshly prepared, balanced meals to 60 beneficiaries
• Nutritional education and awareness shared through printed pamphlets and brief verbal engagement
• Engagement with community members to identify ongoing needs and feedback
• Emphasis on hygiene, food safety, and dignity in meal distribution processes

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4. Participant Engagement

• All 60 beneficiaries received a full meal, with many expressing appreciation for the quality and portion sizes
• Community members engaged with Neftaly staff and volunteers, providing feedback and suggestions
• Conversations were facilitated around household nutrition and the importance of regular, balanced meals
• The initiative fostered a sense of care, inclusion, and community among participants

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5. Outcomes and Impact

• Immediate alleviation of hunger for 60 individuals in Diepsloot
• Increased community awareness of nutritional needs and available social services
• Strengthened trust and collaboration between Neftaly, the Gauteng Department of Social Development, and local residents
• Identification of high-need households for future program targeting and support

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6. Challenges and Recommendations

Challenges:

• Managing crowd control due to the high number of people in need
• Limited seating and shade during meal distribution

Recommendations:

• Consider expanding the number of meals for future distributions to accommodate growing demand
• Set up shaded waiting areas and more efficient queue management systems
• Explore partnerships for mobile kitchens or meal vans to reach additional communities

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7. Conclusion

The Daily Meals initiative delivered on 15 September 2023 by Neftaly, in partnership with the Gauteng Department of Social Development, was a meaningful success. It directly addressed immediate food insecurity in Diepsloot and reflects the shared commitment of both partners to social upliftment and community well-being through practical, compassionate support.

To the CEO of Neftaly Neftaly Malatjie, the Chairperson of the Neftaly Royal committee, Mr Legodi, Neftaly Royal Committee Members, all Neftaly Royal Chiefs and Neftaly Human capital

Kgotso a ebe le lena

On behalf of the Diepsloot Youth Project, I would like to formally request the purchase of a pulpit for use during our community programs, youth events, and development workshops. As our initiatives continue to grow in scope and attendance, the need for a professional and functional speaking platform has become increasingly important to maintain structure and enhance engagement.

The pulpit will serve as a central point during presentations, talks, and ceremonies, helping speakers deliver their messages effectively while also creating a sense of formality and organization at our gatherings.

We have identified several affordable options and are committed to ensuring that the purchase is made within a reasonable budget. If approved, we will proceed to source quotations and present them for final review.

We appreciate your support in empowering and equipping our youth, and we believe this addition will significantly contribute to the quality of our programs.

Thank you for considering this request. Please feel free to contact me should you require further details.

Warm regards,

My message shall end here

Regaugetswe Netshiozwe | NeftalyCDR | Neftaly

To the CEO of Neftaly Neftaly Malatjie, the Chairperson of the Neftaly Royal committee, Mr Legodi, Neftaly Royal Committee Members, all Neftaly Royal Chiefs and Neftaly Human capital

Kgotso a ebe le lena

Neftaly Report Code: NeftalyF535-01

Neftaly Date: 23 July 2025

Neftaly Employee Name: Regaugetswe Esther Netshiozwe

Neftaly Royal Name: Development Royalty

Neftaly Office Name and Code: NeftalyCDR

Neftaly Royal Chief: Regaugetswe Esther Netshiozwe

1. Neftaly Tasks Completed

Task 1: Drafting an AGM agenda for approval – https://ideas.neftaly.net/idea/sayproroyal-request-for-approval-of-agm-agenda/

Task 2: Drafting a requisition for AGM refreshments – https://southernafricayouth-my.sharepoint.com/:b:/g/personal/saypro-development_southernafricayouth_org/Ec6zLsuGqW9IqN519yeNTNoBJc614raDADOBNRdFZ3PQGA?e=bfF27G

Task 3: Creating the DYP Q1 Finance folder and adding the documents inside – https://southernafricayouth-my.sharepoint.com/:f:/g/personal/saypro-executive_southernafricayouth_org/Eo6eZ6ROq7FPtGKo73Rm8OsBBUvVSzLcj1eYdYHcDOfhAg?e=0LYRzc

Task 4: setting up a board meeting for the Royal committee – https://teams.microsoft.com/l/meetup-join/19%3ameeting_MWY3Yjg0YmQtYmRmMS00Nzk0LWI1YjEtNDFjNGE0ZDM0OWQy%40thread.v2/0?context=%7b%22Tid%22%3a%2276e7d610-73b3-4d52-a661-f18b3b24c7d3%22%2c%22Oid%22%3a%22d1d472b2-7925-4018-aafb-9f57402ae25d%22%7d

Task 5: drafting an agenda, minutes of the meeting template and register for the Royal committee

• https://southernafricayouth-my.sharepoint.com/:w:/g/personal/saypro-development_southernafricayouth_org/EQceNkd7wv1Fqk-o0asMx8gBHYOmtAIs5bsKjJOlx0TUYQ?e=AGrY0l
• https://southernafricayouth-my.sharepoint.com/:w:/g/personal/saypro-development_southernafricayouth_org/ETFq0ccmiT5JvPRKDdXFOp4BHp8bWQYA1bDIVU3W3v9kqQ?e=CjHVWO
• https://southernafricayouth-my.sharepoint.com/:w:/g/personal/saypro-development_southernafricayouth_org/EeAomlyzchRKmRGzB6iNqAEBka2fuL4-LxpCtHn86e2vuA?e=kArwQG

Task : reviewing and approving the teams reports:

• Ntshuxeko Shihangu – https://ideas.neftaly.net/idea/sayprocdr-daily-report-by-ntshuxeko-shihangu-advice-desk-officer-23-july-2025/
• Daniel Makano – https://ideas.neftaly.net/idea/sayprocdr-daily-report-by-daniel-makano-saypro-development-specialist-23-july-2025/
• Andrice Macuacua – https://ideas.neftaly.net/idea/sayprocdr-daily-report-by-andrice-macuacua-development-specialist-23-july-2025/
• Obakeng Mahwai – https://ideas.neftaly.net/idea/sayprocdr-daily-report-by-obakeng-mahwai-saypro-student-social-worker-23-july-2025/

2. Neftaly Tasks In Progress

Task 1: Finish interlinking

3. Neftaly Challenges Encountered

challenge 1: lack of resources

4. Neftaly Support or Resources Needed

Computers x10

5. Planned Neftaly Tasks for Tomorrow

Task 1: Finish interlinking

6. General Neftaly Comments / Neftaly Observations

To the CEO of Neftaly Neftaly Malatjie, the Chairperson of the Neftaly Royal committee, Mr Legodi, Neftaly Royal Committee Members, all Neftaly Royal Chiefs and Neftaly Human capital

Kgotso a ebe le lena

Kindly receive my request for approval for the AGM Agenda

Diepsloot Youth Project
Annual General Meeting (AGM) Agenda
Date: 31 July 2025
Time: 10:00 AM – 11:00 AM
Venue: 6863 Peach rd, Diepsloot ext 10
Deputy Chairperson: Johannes Mputla

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Agenda

Time	Agenda Item	Presenter
10:00 – 10:05 AM	Welcome and Opening Remarks	Deputy Chairperson
10:05 – 10:10 AM	Adoption of Agenda	Deputy Secretary
10:10 – 10:15 AM	Approval of Previous AGM Minutes	Deputy Secretary
10:15 – 10:35 AM	Presentation of the Annual Report	Center Manager
10:35 – 10:50 AM	Community Input / Open Discussion	Facilitator / Open Floor
10:50 – 11:00 AM	Closing Remarks and Acknowledgments	Deputy Chairperson

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Notes:

• Please arrive early for registration.
• Supporting documents (minutes, annual report) will be available at the entrance.
• All attendees are encouraged to participate during the community input session.

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My message shall end here

Regaugetswe Netshiozwe | NeftalyCDR | Neftaly