Date: 27 January 2026
Time: 10:00 AM – 11:56 AM
Venue: Diepsloot
Meeting Facilitator: Mr. Daniel Makano
Minute Taker: Ms. Ntshuxeko Shihangu

1. Opening and Welcome

The meeting commenced at 10:00 AM with a song led by Ms. Linah Ralepelle, setting a positive and unified tone for the session. This was followed by an opening prayer led by Mr. Ngoako Ramolesana, who asked for guidance, unity, and success in the planning discussions for the 2026–2027 year.

Mr. Daniel Makano, as the meeting facilitator, officially opened the meeting and welcomed all attendees. He outlined the purpose of the meeting, which was to reflect on the previous year’s performance and to collaboratively plan activities, events, and operational requirements for the 2026–2027 period.

2. Attendance and Acknowledgements

Mr. Daniel Makano formally acknowledged the presence of the following attendees:

Mr. Ngoako Ramolesana

Ms. Linah Ralepelle

Ms. Ntshuxeko Shihangu

Ms. Kamogelo Mpe

Mr. Daniel Makano

Apologies

Mr. Andrice Macuacua

The meeting confirmed that a quorum was present, and proceedings continued as planned.

3. Review of the Agenda

Mr. Daniel Makano shared the meeting agenda with all participants. No amendments were proposed, and the agenda was adopted as presented.

He then invited Mr. Ngoako Ramolesana to present a review of the previous year’s activities and performance.

4. Review of the Previous Year (2025–2026) – Mr. Ngoako Ramolesana

Mr. Ramolesana reported that the team had performed well during the previous year, achieving several key wins and milestones. He noted that the success was largely due to:

Clear planning and structured activities

A shared sense of purpose among team members

Commitment and participation from players and stakeholders

He emphasized the important role of sports in reducing peer pressure, particularly among youth, and highlighted how sports programmes contribute positively to discipline, teamwork, and personal development.

Mr. Ramolesana further indicated that the lead role was effectively played at Safe Hub, which supported coordination and execution of activities.

However, he stressed the need for:

Improved planning for events

Increased participation and visibility

Stronger promotion of Diepsloot Arsenal, so that the team becomes more widely recognized

5. Upcoming Events and Participation

Mr. Ramolesana confirmed that updates and confirmations would be shared with the team to enable participation in the following key events:

Mandela Day

Youth Day

Human Rights Day Tournament

School Holiday Clinic Programme

Diepsloot Arsenal events

SekhuneSekhune-related activities

Ms. Ntshuxeko Shihangu enquired whether the team would be able to manage participation across all the listed events, considering capacity and resources.

Mr. Ramolesana responded positively, confirming that the team is capable and more than welcome to participate in all the mentioned events, provided proper planning and coordination are in place.

6. Equipment Requirements

The meeting discussed the need for basic equipment to support programme activities and visibility. The following items were identified as priorities:

Cellphones (for communication and coordination)

A video camera (for documentation, marketing, and reporting purposes)

It was agreed that these items would be formally requested through the appropriate requisition process.

7. Calendar Management and Record Keeping

Ms. Linah Ralepelle proposed that all planned events and activities be added to a shared calendar to improve coordination, tracking, and accountability.

She further emphasized the importance of:

Following 189 requirements

Maintaining proper and accurate records

Ensuring compliance with reporting standards

Ms. Ralepelle introduced Neftaly, an application that can be used for tracking activities, record-keeping, and documentation, and encouraged the team to explore its use to strengthen administration and reporting.

8. Team Achievements

The meeting acknowledged key achievements from the previous year, including:

11 boys being selected to play with Sundowns, which was highlighted as a major milestone and opportunity for youth development

The senior team playing against a Limpopo-based team, contributing to exposure and competitive experience

These achievements were recognized as evidence of progress and potential growth for the programme.

9. Requisitions and Documentation

Ms. Linah Ralepelle requested that Mr. Ramolesana provide a detailed list of items required for Diepsloot Arsenal to proceed with formal requisitions.

Mr. Daniel Makano shared the previous year’s presentation for reference and continuity.

During this discussion, it was noted that:

The current logo requires changes or updating to align with branding needs and future marketing efforts

10. Planning and Proposals for 2026–2027

The meeting agreed on the importance of structured planning for the upcoming year. The following points were discussed:

A formal year plan is required and was requested from Mr. Ramolesana

Team members must attend other year-planning meetings to ensure alignment and integration

The team plans to organize a cup game that carries a strong social or developmental message

A formal proposal must be drafted and submitted to support planned activities and funding requirements

11. Branding and Marketing

Branding and visibility were identified as key focus areas for 2026–2027. The following needs were discussed:

Branded T-shirts

Updated branding materials, including the logo

Marketing platforms identified for promoting events and engaging the community included:

Facebook

Twitter

The importance of consistent and active social media presence was emphasized.

12. Closure

There being no further matters for discussion, the meeting was formally closed at 11:56 AM. The facilitator thanked all attendees for their valuable contributions and commitment to the successful planning of the 2026–2027 programme.

Song led by Ms. Linah Ralepelle

Prayer by Mr. Ngoako Ramolesana

Meeting Adjourned: 11:56AM