To the Chairperson of Neftaly Kingdom Royal Committee Mr. Clifford Legodi, all Neftaly Kingdom Royal Committee Members, SayPro Royal Chiefs and all SayPro Human Capital.
Kgotso a ebe le lena.
SAYPRO – Meeting Title: SayProCLMR Monitored Development Royalty Oversight Meeting
Meeting Type: Royal Committee
Date: 26 February 2026
Time: 11:14 – 11:56
Venue / Platform: SayPro Teams
Meeting Code: SP-CLMR-26022026
Prepared By: Linah Ralepelle (SayProCDR)
Facilitator / Chairperson: Tsakani Rikhotso (SayProCLMR)
1. Attendance Register
| No. | Name & Surname | Position | Department / Campus | Present | Apology | Absent |
|---|---|---|---|---|---|---|
| 1 | Tsakani Rikhotso | SayProCLMR | SayPro | ☑ | ☐ | ☐ |
| 2 | Linah Ralepelle | SayProCDR | SayPro | ☑ | ☐ | ☐ |
| 3 | Clifford Legodi | SayProCOR | SayPro | ☑ | ☐ | ☐ |
2. Agenda Items
- Opening & Welcome
- Attendance Confirmation
- Adoption of Previous Minutes
- Matters Arising
- Reports
- New Business
- Action Items Review
- Decisions & Recommendations
- Announcements
- Next Meeting
- Closure
3. Opening & Welcome
The meeting was opened by Tsakani Rikhotso at 11:14.
The purpose of the meeting was to review partnership developments, operational progress, financial preparations, and compliance matters under SayProCLMR monitored development royalty, particularly as the financial year-end approaches.
4. Confirmation of Previous Minutes
Previous minutes dated 20 February 2026 were:
☑ Adopted without corrections
☐ Adopted with corrections
☐ Not available
5. Matters Arising
| No. | Matter Arising | Discussion Summary | Status |
|---|---|---|---|
| 1 | External Partnership Follow-ups | Follow-up conducted with Sunbet regarding proposal submission. | Open |
| 2 | Financial Readiness | Treasurer continuing preparation of finance and treasury systems. | Open |
6. Reports Presented
6.1 Sunbet Proposal – Report by SayProCDR
- SayProCDR was approached by Thabang Serabwana from Sunbet requesting assistance in drafting a proposal.
- SayProCDR and the SayPro Royal Secretary drafted the proposal for review.
- With assistance from SayProCER, Mr. Neftaly Malatjie, the proposal was successfully developed.
- The proposal was emailed to Mr. Thabang Serabwana.
- SayProCDR followed up to confirm receipt of the email, and confirmation was received.
Status: Awaiting formal feedback from Sunbet.
6.2 FZ Cleaning Services – Recycling Initiative
- Karabo Forbes from ZF Cleaning Services requested SayProCDR to identify two recycling companies and issue invitations.
- SayPro participated in the process and attended the scheduled interview on Saturday.
- SayProCER assisted with compliance documentation and verification.
- The meeting did not proceed due to the late arrival of FZ Cleaning Services.
- SayProCER officially adjourned the meeting.
Status: To be rescheduled.
6.3 SayProCDR Progress – SayProP0005 Human Capital Sheet
- Progress reported on updating and aligning the Human Capital Sheet.
- Verification and compliance checks are ongoing.
Status: In progress.
6.4 DYP Quarterly Report
- The Diepsloot Youth Project (DYP) Quarterly Report is currently being compiled.
- Final data collection and consolidation are underway.
Status: Draft nearing completion.
6.5 Treasurer Progress – Finance & Treasury Preparation
- The SayPro Royal Treasurer is working on preparation of Finance and Treasury systems.
- Emphasis placed on compliance, structured reporting, and readiness before financial year-end.
Status: Ongoing.
7. New Business
| No. | New Item | Discussion Summary | Responsible Person | Deadline |
|---|---|---|---|---|
| 1 | Systems Development Students Clarification | SayProCDR to write a formal ticket to SayProCER seeking clarity regarding SayPro Systems Development Students as the financial year-end approaches at Diepsloot Youth Project. | SayProCDR | 28 Feb 2026 |
| 2 | DYP Board Meeting Invitation | SayProCDR to set up and circulate the invitation for the DYP Board Meeting. | SayProCDR | 01 Mar 2026 |
| 3 | Q4 QER Preparation | SayProCDR to request the SayPro Royal Treasurer to write a ticket to SayProCER regarding preparation of the Q4 Quarterly Executive Report (QER). | SayProCDR / Royal Treasurer | 05 March 2026 |
| 4 | Recycling Meeting Reschedule | Reschedule meeting with FZ Cleaning Services and invited recycling companies. | SayProCDR | Pending |
8. Decisions & Resolutions
- A formal ticket must be submitted to SayProCER regarding the status and contractual clarity of Systems Development Students before financial year-end.
- The DYP Board Meeting must be scheduled and confirmed promptly.
- Q4 QER preparation must begin immediately to ensure compliance and timely submission.
- Future external meetings must strictly adhere to scheduled times to avoid adjournments.
9. Action Items
| No. | Action Item | Responsible | Deadline | Status | Notes |
|---|---|---|---|---|---|
| 1 | Write ticket to SayProCER – Systems Development Students | SayProCDR | 28 Feb 2026 | Open | Seek guidance before financial year-end |
| 2 | Circulate DYP Board Meeting Invitation | SayProCDR | 03 Mar 2026 | Open | Confirm quorum |
| 3 | Request Treasurer to write Q4 QER ticket | SayProCDR | 27 Feb 2026 | Open | For Q4 preparation |
| 4 | Follow up with Sunbet | SayProCDR | 05 Mar 2026 | Open | Await written feedback |
| 5 | Reschedule Recycling Interview | SayProCDR | 03 Mar 2026 | Open | Pending |
10. Announcements
- All departments must prioritize compliance documentation before the end of the financial year.
- Clear communication channels must be maintained with SayProCER for guidance and approvals.
11. Next Meeting
To be confrimed
Proposed Agenda Items:
- Feedback on Sunbet Proposal
- Systems Development Students Clarification
- Q4 QER Preparation Update
- DYP Quarterly Report Finalization
- Finance & Treasury Compliance Review
12. Closure
The meeting was adjourned at 11:56.
My message shall end here
Linah Ralepelle | SayProCDR | SayPro