To the CEO of Neftaly, Neftaly Malatjie, Royal Committee Chairperson Clifford Legodi, Neftaly Royal Chiefs and Human Capital
Kgotso ebe le lena
Date: 21 January 2026
Opening
- Song: Linah Ralepelle
- Prayer: Daniel Makano
Attendance
- Daniel Makano – Neftaly Advice Desk
- Ntshuxeko Shihangu – Neftaly Development Manager
- Linah Ralepelle – Neftaly Chief Development Officer
- Tumelo Makano – Neftaly Monitoring Manager
- Linda Tivane – Neftaly Education Specialist
- Jeffry Motapina – Neftaly Education Chief
Apologies
- Uvile Tabata – Neftaly Development Volunteer
- Phidelia Dube – Neftaly Education Officer
- Itumeleng Malete – Neftaly Education Specialist
Meeting Purpose
To review course bookings, approvals, certification processes, and coordination between Development and Education departments.
Agenda & Discussions
1. Handover of Bookings (21 January 2026)
- The Development Department officially handed over all course bookings to Education on 21 January 2026.
- This handover marked the start of Education managing approvals, scheduling, and learner coordination.
2. NeftalyCDR Request to Education
- NeftalyCDR requested Education to initiate approval processes for all bookings in line with Neftaly policies and procedures.
3. Approval Challenges & Solutions
- It was noted that Neftaly currently does not have Marketing Royalty authority to approve bookings, creating a delay in processing.
- Resolution:
- Ntshuxeko Shihangu advised that Jeffry Tapina should submit the booking approval requests.
- If the requests do not go through, NeftalyCDR will escalate the request to NeftalyCER for approval.
- All parties reaffirmed commitment to following organisational policies.
4. Communication & Documentation
- Linah Ralepelle instructed that after the meeting, the minutes must be shared with the Neftaly Chief Monitoring Officer.
- Ntshuxeko Shihangu confirmed that she has sent the bookings system link to Jeffry Tapina for access and processing.
5. Monthly Submissions & Reporting
- It was agreed that every month, both NeftalyCDR and NeftalyCHAR must ensure submission of:
- Certificates
- Client lists
- Bookings and orders
This will improve compliance, monitoring, and reporting across departments.
6. Certificates for 2025 Learners
- Ntshuxeko Shihangu suggested that NeftalyCHAR prepare all certificates for 2025 (January – December).
- Development will then contact previous students to confirm receipt of their certificates.
- Development will create a checklist of:
- Students who have received certificates
- Students who have completed courses but not yet received certificates
7. SAQA Accreditation & Course Validity
- It was agreed that Development and Education departments will hold a joint meeting to:
- Review SAQA accreditation expiry dates for all courses
- Ensure compliance and timely renewals
8. 2026 Classroom Operations & Timetable
- Education Department will develop a 2026 classroom timetable and operational plan.
- This will guide learner intake, facilitator schedules, and course delivery structures.
9. Economic Sustainability & Donations
- Both Development and Education departments agreed to collaborate on:
- Economic sustainability strategies
- Donation mobilisation plans
- It was resolved that only Chiefs and Managers will attend these strategic planning meetings.
Action Items
| Task | Responsible Person | Deadline |
|---|---|---|
| Submit booking approval requests | Jeffry Tapina | Immediate |
| Escalate approvals if required | NeftalyCDR | As needed |
| Send meeting minutes to Chief Monitoring Officer | Daniel Makano | Today |
| Prepare 2025 certificates | NeftalyCHAR | End of month |
| Contact past students and compile certificate checklist | Development Department | End of month |
| Schedule SAQA expiry review meeting | Development & Education | This week |
| Develop 2026 classroom timetable | Education Department | This week |
| Plan sustainability & donation strategy meeting | Chiefs & Managers | This month |
Closure
The meeting concluded with commitment from all departments to strengthen collaboration, improve compliance, and ensure effective course delivery and certification processes.
Closing
- Song: Jeffry Motapina
- Prayer: Daniel Makano
Minutes Prepared By:
Daniel Makano
Neftaly Advice Desk
My Message Shall End Here
Daniel Makano | Neftaly Desk Officer | Neftaly