DYP Occupational Health and Safety Policy and Procedure SayProP500 – 501

To the CEO of Neftaly, Neftaly Malatjie, Royal Committee Chairperson Clifford Legodi, Neftaly Royal Chiefs and Human Capital

Kgotso ebe le lena

Prepared by: Daniel Makano

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1. Introduction

This report documents the current Health and Safety conditions within the facility following the Health & Safety Committee meeting. The purpose of this report is to highlight identified risks, non-compliance issues, corrective actions required, and responsible persons to ensure a safe, healthy, and legally compliant working environment for staff, learners, and visitors.

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2. Health & Safety Committee Representatives

• Linah Ralepelle – Centre Manager
• Daniel Makano – First Aid Representative
• Ntshuxeko Shihangu – Fire Safety Representative
• Andries Macuacua – Health & Safety Representative

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3. Summary of Key Findings

The inspection and discussions revealed critical concerns related to water supply, first aid readiness, electrical safety, fire safety compliance, equipment maintenance, and environmental health. Several previously reported issues remain unresolved, posing continued risks to operations and compliance standards.

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4. Detailed Findings & Corrective Actions

4.1 Poor Ventilation in Computer Lab

Finding: The computer lab lacks air conditioning, leading to overheating and discomfort.
Risk: Heat stress to users and potential damage to electronic equipment.
Corrective Action: Installation of an air conditioning unit.
Responsible Person: Management
Priority: High

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4.2 Broken Computers

Finding: Several computers are non-functional due to lack of maintenance and aging equipment.
Risk: Reduced training capacity and productivity.
Corrective Action: Assess for repair or replacement and procure resources.
Responsible Person: Admin
Priority: Medium

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4.3 Water Supply Interruption

Finding: The centre experienced no water supply for over one week.
Risk: Poor hygiene conditions and disruption of services.
Corrective Action: Purchase and install a JoJo water tank as a backup water solution.
Responsible Person: Management
Priority: Critical

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4.4 Expired First Aid Supplies

Finding: All first aid kit contents have expired.
Risk: Inability to provide emergency medical assistance.
Corrective Action: Immediate replacement and restocking of all first aid kits.
Responsible Person: Daniel Makano
Priority: Critical

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4.5 Outstanding Health & Safety Issues from Previous Year

Finding: Several unresolved issues from the previous year remain outstanding.
Risk: Continued exposure to hazards and non-compliance with OHS standards.
Corrective Action: Submit photographic evidence and updated reports to management for escalation.
Responsible Person: Health & Safety Committee
Priority: High

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4.6 Blocked Sewerage System

Finding: Sewer blockage required external intervention; invoice submitted but unpaid.
Risk: Future service delays and hygiene hazards.
Corrective Action: Expedite payment to service provider.
Responsible Person: Finance/Admin
Priority: High

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4.7 Lack of Safety Signage

Finding: Inadequate safety signage within the premises.
Risk: Poor emergency response and lack of hazard awareness.
Corrective Action: Install emergency exit signs, fire extinguisher signs, and hazard warnings.
Responsible Person: Ntshuxeko Shihangu
Priority: Medium

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4.8 Fire Extinguisher Compliance

Finding: Fire extinguisher servicing dates and expiry statuses require verification.
Risk: Equipment failure during emergencies.
Corrective Action: Inspect all extinguishers and service or replace if expired.
Responsible Persons: Admin & Ntshuxeko Shihangu
Priority: High

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4.9 Electrical Cable Hazards

Finding: Loose electrical wires on floors present tripping and electrocution hazards.
Risk: Injury to staff and learners.
Corrective Action: Install cable trunking and floor covers to secure wiring.
Responsible Person: Maintenance/Admin
Priority: High

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4.10 Microwave Location

Finding: Microwave is placed in an unsafe and congested area.
Risk: Burns, electrical hazards, and obstruction of walkways.
Corrective Action: Relocate microwave to upstairs kitchen area.
Responsible Person: Facilities
Priority: Low

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4.11 External Premises Risk Assessment

Finding: Outdoor areas have not been fully inspected for hazards.
Risk: Slips, falls, and security risks.
Corrective Action: Conduct a full outdoor risk inspection.
Responsible Person: Health & Safety Committee
Priority: Medium

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4.12 Need for Additional Water Tap

Finding: Insufficient water access points in the facility.
Risk: Delays in hygiene response and cleaning operations.
Corrective Action: Submit request for installation of additional water tap.
Responsible Person: Admin
Priority: Medium

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4.13 Water Leak in Computer Training Room

Finding: Active water leak reported near computer equipment.
Risk: Electrical shock and damage to assets.
Corrective Action: Immediate plumbing repairs.
Responsible Person: Maintenance
Priority: Critical

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4.14 Generator Servicing

Finding: Generator servicing schedule is overdue.
Risk: Power failure during emergencies.
Corrective Action: Schedule servicing and implement monitoring log.
Responsible Person: Jeffrey Motapina
Priority: High

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4.15 Generator Monitoring

Finding: No assigned monitoring process.
Corrective Action: Assign Jeffrey Motapina to oversee generator maintenance and usage logs.
Responsible Person: Jeffrey Motapina
Priority: High

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5. Recommendations

1. Immediate prioritisation of water supply solutions and first aid kit replacement.
2. Fast-tracking of infrastructure repairs including wiring, leaks, and ventilation.
3. Regular servicing of fire safety and power backup equipment.
4. Quarterly Health & Safety inspections with documented reports.
5. Strengthened escalation process for unresolved safety issues.

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6. Conclusion

The Health & Safety Committee acknowledges the urgency of the identified risks and commits to ensuring corrective actions are implemented promptly. Management support and budget allocation are critical to achieving full compliance with Occupational Health and Safety standards and maintaining a safe working environment for all.

My Message Shall End Here
Daniel Makano | Neftaly Development Specialist | Neftaly

To the CEO of Neftaly, Neftaly Malatjie, Royal Committee Chairperson Clifford Legodi, Neftaly Royal Chiefs and Human Capital

Kgotso ebe le lena

Prepared by: Daniel Makano

---

1. Introduction

This report documents the current Health and Safety conditions within the facility following the Health & Safety Committee meeting. The purpose of this report is to highlight identified risks, non-compliance issues, corrective actions required, and responsible persons to ensure a safe, healthy, and legally compliant working environment for staff, learners, and visitors.

---

2. Health & Safety Committee Representatives

• Linah Ralepelle – Centre Manager
• Daniel Makano – First Aid Representative
• Ntshuxeko Shihangu – Fire Safety Representative
• Andries Macuacua – Health & Safety Representative

---

3. Summary of Key Findings

The inspection and discussions revealed critical concerns related to water supply, first aid readiness, electrical safety, fire safety compliance, equipment maintenance, and environmental health. Several previously reported issues remain unresolved, posing continued risks to operations and compliance standards.

---

4. Detailed Findings & Corrective Actions

4.1 Poor Ventilation in Computer Lab

Finding: The computer lab lacks air conditioning, leading to overheating and discomfort.
Risk: Heat stress to users and potential damage to electronic equipment.
Corrective Action: Installation of an air conditioning unit.
Responsible Person: Management
Priority: High

---

4.2 Broken Computers

Finding: Several computers are non-functional due to lack of maintenance and aging equipment.
Risk: Reduced training capacity and productivity.
Corrective Action: Assess for repair or replacement and procure resources.
Responsible Person: Admin
Priority: Medium

---

4.3 Water Supply Interruption

Finding: The centre experienced no water supply for over one week.
Risk: Poor hygiene conditions and disruption of services.
Corrective Action: Purchase and install a JoJo water tank as a backup water solution.
Responsible Person: Management
Priority: Critical

---

4.4 Expired First Aid Supplies

Finding: All first aid kit contents have expired.
Risk: Inability to provide emergency medical assistance.
Corrective Action: Immediate replacement and restocking of all first aid kits.
Responsible Person: Daniel Makano
Priority: Critical

---

4.5 Outstanding Health & Safety Issues from Previous Year

Finding: Several unresolved issues from the previous year remain outstanding.
Risk: Continued exposure to hazards and non-compliance with OHS standards.
Corrective Action: Submit photographic evidence and updated reports to management for escalation.
Responsible Person: Health & Safety Committee
Priority: High

---

4.6 Blocked Sewerage System

Finding: Sewer blockage required external intervention; invoice submitted but unpaid.
Risk: Future service delays and hygiene hazards.
Corrective Action: Expedite payment to service provider.
Responsible Person: Finance/Admin
Priority: High

---

4.7 Lack of Safety Signage

Finding: Inadequate safety signage within the premises.
Risk: Poor emergency response and lack of hazard awareness.
Corrective Action: Install emergency exit signs, fire extinguisher signs, and hazard warnings.
Responsible Person: Ntshuxeko Shihangu
Priority: Medium

---

4.8 Fire Extinguisher Compliance

Finding: Fire extinguisher servicing dates and expiry statuses require verification.
Risk: Equipment failure during emergencies.
Corrective Action: Inspect all extinguishers and service or replace if expired.
Responsible Persons: Admin & Ntshuxeko Shihangu
Priority: High

---

4.9 Electrical Cable Hazards

Finding: Loose electrical wires on floors present tripping and electrocution hazards.
Risk: Injury to staff and learners.
Corrective Action: Install cable trunking and floor covers to secure wiring.
Responsible Person: Maintenance/Admin
Priority: High

---

4.10 Microwave Location

Finding: Microwave is placed in an unsafe and congested area.
Risk: Burns, electrical hazards, and obstruction of walkways.
Corrective Action: Relocate microwave to upstairs kitchen area.
Responsible Person: Facilities
Priority: Low

---

4.11 External Premises Risk Assessment

Finding: Outdoor areas have not been fully inspected for hazards.
Risk: Slips, falls, and security risks.
Corrective Action: Conduct a full outdoor risk inspection.
Responsible Person: Health & Safety Committee
Priority: Medium

---

4.12 Need for Additional Water Tap

Finding: Insufficient water access points in the facility.
Risk: Delays in hygiene response and cleaning operations.
Corrective Action: Submit request for installation of additional water tap.
Responsible Person: Admin
Priority: Medium

---

4.13 Water Leak in Computer Training Room

Finding: Active water leak reported near computer equipment.
Risk: Electrical shock and damage to assets.
Corrective Action: Immediate plumbing repairs.
Responsible Person: Maintenance
Priority: Critical

---

4.14 Generator Servicing

Finding: Generator servicing schedule is overdue.
Risk: Power failure during emergencies.
Corrective Action: Schedule servicing and implement monitoring log.
Responsible Person: Jeffrey Motapina
Priority: High

---

4.15 Generator Monitoring

Finding: No assigned monitoring process.
Corrective Action: Assign Jeffrey Motapina to oversee generator maintenance and usage logs.
Responsible Person: Jeffrey Motapina
Priority: High

---

5. Recommendations

1. Immediate prioritisation of water supply solutions and first aid kit replacement.
2. Fast-tracking of infrastructure repairs including wiring, leaks, and ventilation.
3. Regular servicing of fire safety and power backup equipment.
4. Quarterly Health & Safety inspections with documented reports.
5. Strengthened escalation process for unresolved safety issues.

---

6. Conclusion

The Health & Safety Committee acknowledges the urgency of the identified risks and commits to ensuring corrective actions are implemented promptly. Management support and budget allocation are critical to achieving full compliance with Occupational Health and Safety standards and maintaining a safe working environment for all.

My Message Shall End Here
Daniel Makano | Neftaly Development Specialist | Neftaly