To the Chairperson of Neftaly Kingdom Royal Committee Mr. Clifford Legodi, all Neftaly Kingdom Royal Committee Members, SayPro Royal Chiefs and all SayPro Human Capital.
Kgotso a ebe le lena.
SAYPRO – MEETING MINUTES
Song led by: Ntshuxeko Shihangu
Prayer by: Daniel Makano
Meeting Title: SayPro Staff Meeting – Education & Development Update
Meeting Type: Monthly
Date: 18 February 2026
Time: 14:00 – 17:00
Venue / Platform: SayPro Office
Meeting Code: SAYPRO-STAFF-18-02-2026
Prepared By: Linah Ralepelle
Facilitator / Chairperson: Linah Ralepelle
1. Attendance Register
| No. | Name & Surname | Position | Department / Campus | Present | Apology | Absent |
|---|---|---|---|---|---|---|
| 1 | Linah Ralepelle | Chief Development Officer | Development | ☑ | ☐ | ☐ |
| 2 | Ntshuxeko Shihangu | Development Manager | Development | ☑ | ☐ | ☐ |
| 3 | Daniel Makano | Advise Desk Officer | Development | ☑ | ☐ | ☐ |
| 4 | Manoko Ditsoabane | Development Specialist | Development | ☑ | ☐ | ☐ |
| 5 | Tumelo Makano | Monitoring Manager | Monitoring | ☑ | ☐ | ☐ |
| 6 | Jeffrey Motapina | Chief Education Officer | Education | ☑ | ☐ | ☐ |
| 7 | Linda Tivane | Education Manager | Education | ☑ | ☐ | ☐ |
| 8 | Phidelia Dube | Education Specialist | Education | ☑ | ☐ | ☐ |
| 9 | Elizabeth Gwangwa | Development Cleaner | Development | ☑ | ☐ | ☐ |
| 10 | Andrice Macuacua | — | — | ☐ | ☑ | ☐ |
<hr class=”wp-block-separator has-alpha-channel-opacity”/>
2. Agenda Items
- Opening & Welcome
- Attendance Confirmation
- Adoption of Previous Minutes
- Matters Arising
- Reports (Education & Development Updates)
- New Business
- Action Items Review
- Decisions & Recommendations
- Announcements
- Next Meeting
- Closure
<hr class=”wp-block-separator has-alpha-channel-opacity”/>
3. Opening & Welcome
- The meeting was opened by Linah Ralepelle at 14:00.
- The purpose of the meeting was to review Education updates, FY26 performance, LMS matters, and planning for the DYP Graduation Ceremony.
<hr class=”wp-block-separator has-alpha-channel-opacity”/>
4. Confirmation of Previous Minutes
- Previous minutes dated February 2026 were:
☑ Adopted without corrections
<hr class=”wp-block-separator has-alpha-channel-opacity”/>
5. Matters Arising
| No. | Matter Arising | Discussion Summary | Status |
|---|---|---|---|
| 1 | LMS Access | Motapina does not have admin rights access. Internet connectivity challenges reported. | Open |
| 2 | Client Registration on LMS | SayProCDR to ensure clients are added correctly on LMS system. | In Progress |
<hr class=”wp-block-separator has-alpha-channel-opacity”/>
6. Reports Presented
6.1 Education Update – S2S Motapina
Summary:
- Face-to-face sessions will be conducted.
- Courses are officially opening.
- Challenges identified:
- No admin rights access for Motapina.
- Internet connection instability.
The Education Department committed to resolving system access and connectivity issues urgently.
6.2 FY26 Year-to-Date Report (September 2025 – January 2026)
S2SA FY26 Target: 2,500
Southern Africa (SayPro) Users: 411
Active Learners: 285
Conversion Rate: 69%
The team acknowledged positive progress but emphasised the need to increase learner enrolment and improve conversion rates to meet the annual target.
6.3 Human Capital Handover Process
Development emphasised that from now on, all human handovers must be based on the SayProP005 Human Capital Sheet to ensure compliance and proper documentation.
<hr class=”wp-block-separator has-alpha-channel-opacity”/>
7. New Business
| No. | New Item | Discussion Summary | Responsible Person | Deadline |
|---|---|---|---|---|
| 1 | DYP Graduation Ceremony – 25 June 2026 | Preparation to begin. Development team requested full student list. Price estimated at R780 per student. | Development & Education Team | March 2026 |
| 2 | Graduation Quotations | Three quotations required for: Venue, Sound System, Catering, Décor, Invitations, Posters, Gowns. | Development Manager | 15 March 2026 |
<hr class=”wp-block-separator has-alpha-channel-opacity”/>
8. Decisions & Resolutions
- Education department to resolve LMS admin access urgently.
- All human capital handovers must follow SayProP005 framework.
- Development team to collect full student list for graduation planning.
- Three quotations must be sourced for all graduation service providers.
<hr class=”wp-block-separator has-alpha-channel-opacity”/>
9. Action Items
| No. | Action Item | Responsible | Deadline | Status | Notes |
|---|---|---|---|---|---|
| 1 | Provide LMS admin rights to Motapina | Education Dept | Immediate | Open | IT support required |
| 2 | Submit graduation student list | Education Manager | End Feb 2026 | Open | For budgeting |
| 3 | Source 3 quotations for graduation services | Development Manager | 15 March 2026 | Open | Venue, catering, décor |
<hr class=”wp-block-separator has-alpha-channel-opacity”/>
10. Announcements
- Teams must improve coordination between Education and Development.
- Monitoring Manager to track FY26 progress monthly.
<hr class=”wp-block-separator has-alpha-channel-opacity”/>
11. Next Meeting
- Date: 18 March 2026
- Time: 14:00
- Venue / Platform: SayPro Office
- Proposed Agenda Items:
- LMS Access Update
- Graduation Planning Progress
- FY26 Target Review
<hr class=”wp-block-separator has-alpha-channel-opacity”/>
12. Closure
Closing remarks by Linah Ralepelle, encouraging accountability, teamwork, and focus on achieving FY26 targets.
Meeting adjourned at 17:00 PM.
My message shall end here
Linah Ralepelle | Development Manager | SayPro
