1. Purpose of the Meeting

The purpose of the meeting was to review progress on daily performance reports, assess current performance levels, and identify areas requiring management intervention.

2. Opening

The meeting was formally opened with a song led by Ms Ditsoabane, followed by a prayer led by Mr Makano.

3. Attendance

Present:

• Mr Makano
• Ms Ditsoabane
• Ms Ralepelle
• Ms Shihangu

Apology:

• Mr Macuacua

The apology was noted and accepted.

4. Key Matters Discussed

4.1 Request to Review SCDR Reports Daily

The Development Manager formally requested permission to review SCDR reports on a daily basis. The rationale for this request included:

• Ensuring closer monitoring of performance trends.
• Identifying gaps, delays, or inconsistencies in reporting at an early stage.
• Providing timely and structured feedback to management and relevant units.
• Strengthening accountability and performance tracking across the programme.

4.2 Low Performance on Awareness Activities

The meeting noted low performance in awareness initiatives, which raised the following concerns:

• Reduced visibility of organisational programmes.
• Potential negative impact on stakeholder engagement and participation.
• Risk of lower enrolment.

The team acknowledged that this area requires urgent attention and improvement in strategy, execution, and outreach efforts.

5. Observations

From the discussions, the following general observations were made:

• There is a need for stronger performance monitoring mechanisms.
• Reporting processes require closer supervision and follow-up.
• Awareness activities need to be prioritised to improve overall programme impact.