To the Chairperson of Neftaly Kingdom Royal Committee Mr. Clifford Legodi, all Neftaly Kingdom Royal Committee Members, SayPro Royal Chiefs and all SayPro Human Capital.

Kgotso a ebe le lena.

SAYPRO – MEETING MINUTES

Song led by: Ntshuxeko Shihangu
Prayer by: Daniel Makano

---

Meeting Title: SayPro Staff Meeting – Education & Development Update
Meeting Type: Monthly
Date: 18 February 2026
Time: 14:00 – 17:00
Venue / Platform: SayPro Office
Meeting Code: SAYPRO-STAFF-18-02-2026
Prepared By: Linah Ralepelle
Facilitator / Chairperson: Linah Ralepelle

1. Attendance Register

No.	Name & Surname	Position	Department / Campus	Present	Apology	Absent
1	Linah Ralepelle	Chief Development Officer	Development	☑	☐	☐
2	Ntshuxeko Shihangu	Development Manager	Development	☑	☐	☐
3	Daniel Makano	Advise Desk Officer	Development	☑	☐	☐
4	Manoko Ditsoabane	Development Specialist	Development	☑	☐	☐
5	Tumelo Makano	Monitoring Manager	Monitoring	☑	☐	☐
6	Jeffrey Motapina	Chief Education Officer	Education	☑	☐	☐
7	Linda Tivane	Education Manager	Education	☑	☐	☐
8	Phidelia Dube	Education Specialist	Education	☑	☐	☐
9	Elizabeth Gwangwa	Development Cleaner	Development	☑	☐	☐
10	Andrice Macuacua	—	—	☐	☑	☐

---

<hr class=”wp-block-separator has-alpha-channel-opacity”/>

2. Agenda Items

1. Opening & Welcome
2. Attendance Confirmation
3. Adoption of Previous Minutes
4. Matters Arising
5. Reports (Education & Development Updates)
6. New Business
7. Action Items Review
8. Decisions & Recommendations
9. Announcements
10. Next Meeting
11. Closure

---

<hr class=”wp-block-separator has-alpha-channel-opacity”/>

3. Opening & Welcome

• The meeting was opened by Linah Ralepelle at 14:00.
• The purpose of the meeting was to review Education updates, FY26 performance, LMS matters, and planning for the DYP Graduation Ceremony.

---

<hr class=”wp-block-separator has-alpha-channel-opacity”/>

4. Confirmation of Previous Minutes

• Previous minutes dated February 2026 were:
  ☑ Adopted without corrections

---

<hr class=”wp-block-separator has-alpha-channel-opacity”/>

5. Matters Arising

No.	Matter Arising	Discussion Summary	Status
1	LMS Access	Motapina does not have admin rights access. Internet connectivity challenges reported.	Open
2	Client Registration on LMS	SayProCDR to ensure clients are added correctly on LMS system.	In Progress

---

<hr class=”wp-block-separator has-alpha-channel-opacity”/>

6. Reports Presented

6.1 Education Update – S2S Motapina

Summary:

• Face-to-face sessions will be conducted.
• Courses are officially opening.
• Challenges identified:
  • No admin rights access for Motapina.
  • Internet connection instability.

The Education Department committed to resolving system access and connectivity issues urgently.

---

6.2 FY26 Year-to-Date Report (September 2025 – January 2026)

S2SA FY26 Target: 2,500
Southern Africa (SayPro) Users: 411
Active Learners: 285
Conversion Rate: 69%

The team acknowledged positive progress but emphasised the need to increase learner enrolment and improve conversion rates to meet the annual target.

---

6.3 Human Capital Handover Process

Development emphasised that from now on, all human handovers must be based on the SayProP005 Human Capital Sheet to ensure compliance and proper documentation.

---

<hr class=”wp-block-separator has-alpha-channel-opacity”/>

7. New Business

No.	New Item	Discussion Summary	Responsible Person	Deadline
1	DYP Graduation Ceremony – 25 June 2026	Preparation to begin. Development team requested full student list. Price estimated at R780 per student.	Development & Education Team	March 2026
2	Graduation Quotations	Three quotations required for: Venue, Sound System, Catering, Décor, Invitations, Posters, Gowns.	Development Manager	15 March 2026

---

<hr class=”wp-block-separator has-alpha-channel-opacity”/>

8. Decisions & Resolutions

1. Education department to resolve LMS admin access urgently.
2. All human capital handovers must follow SayProP005 framework.
3. Development team to collect full student list for graduation planning.
4. Three quotations must be sourced for all graduation service providers.

---

<hr class=”wp-block-separator has-alpha-channel-opacity”/>

9. Action Items

No.	Action Item	Responsible	Deadline	Status	Notes
1	Provide LMS admin rights to Motapina	Education Dept	Immediate	Open	IT support required
2	Submit graduation student list	Education Manager	End Feb 2026	Open	For budgeting
3	Source 3 quotations for graduation services	Development Manager	15 March 2026	Open	Venue, catering, décor

---

<hr class=”wp-block-separator has-alpha-channel-opacity”/>

10. Announcements

• Teams must improve coordination between Education and Development.
• Monitoring Manager to track FY26 progress monthly.

---

<hr class=”wp-block-separator has-alpha-channel-opacity”/>

11. Next Meeting

• Date: 18 March 2026
• Time: 14:00
• Venue / Platform: SayPro Office
• Proposed Agenda Items:
  • LMS Access Update
  • Graduation Planning Progress
  • FY26 Target Review

---

<hr class=”wp-block-separator has-alpha-channel-opacity”/>

12. Closure

Closing remarks by Linah Ralepelle, encouraging accountability, teamwork, and focus on achieving FY26 targets.

Meeting adjourned at 17:00 PM.

My message shall end here

Linah Ralepelle | Development Manager | SayPro