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???? Neftaly Monthly May SCDR-1 Theme:“Neftaly Monthly Resource Sharing: Facilitating resource sharing and joint initiatives with partners” By: Neftaly Community Development Office
???? Neftaly Resource Sharing Agreement Forms
Purpose: To formalize and document the terms of shared use, co-management, or joint control over Neftaly’s financial, technological, and human resources with partner organizations in the context of community development work.
????️ Part 1: General Information
Field
Details to be Provided
Agreement Reference Number
SCDR-1-[Year]-[Unique ID]
Date of Agreement
[DD/MM/YYYY]
Duration of Agreement
[Start Date] to [End Date]
Type of Agreement
Resource Sharing / Equipment Use / Co-Funding / Personnel Exchange / All of the Above
Partner Organization Name
[Full Legal Name]
Legal Status
NGO / CBO / Government / Private Sector / Academic
Partner Contact Details
[Name, Email, Phone Number, Address]
Neftaly Point of Contact
[Staff Name & Department]
???? Part 2: Description of Shared Resources
Category
Item / Resource
Quantity / Amount
Purpose / Use Case
Estimated Value
Financial
Microgrant (Co-Funding)
R50,000
Community IT skills bootcamp
R50,000
Technological
Tablets
20 Units
Digital literacy for youth
R80,000
Human
Trainer (Entrepreneurship)
1 person for 3 weeks
Capacity building sessions
R15,000
✅ This table may be duplicated for multiple resources.
???? Part 3: Terms and Conditions
3.1 Use of Shared Resources
The shared resources must be used strictly for the purposes outlined in this agreement.
Misuse or misappropriation will result in immediate withdrawal and possible legal consequences.
3.2 Duration & Return
Technological assets must be returned within 5 working days of the project end date, unless otherwise agreed in writing.
Human resource arrangements are limited to the duration stated above, unless renewed.
3.3 Cost Sharing (if applicable)
Neftaly covers: [e.g., 60% of costs]
Partner covers: [e.g., 40% of costs]
Payments are to be made via [bank transfer / Neftaly invoicing portal].
3.4 Reporting & Monitoring
Partner agrees to submit:
A monthly usage report
A final impact report within 30 days of project conclusion
Neftaly reserves the right to conduct on-site verification at any time during the agreement period.
3.5 Branding & Communication
Projects using shared resources must acknowledge Neftaly in promotional materials.
Use of the Neftaly logo must adhere to Neftaly’s Brand Guidelines (attached).
3.6 Liability & Insurance
Neftaly and the Partner are jointly responsible for maintaining the safety and integrity of shared assets.
Damage due to negligence by either party will result in financial responsibility being assigned.
????️ Part 4: Confidentiality and Data Protection
Both parties commit to keeping any personal, financial, or operational data confidential.
Data collected using shared technological tools must comply with the Protection of Personal Information Act (POPIA) and Neftaly’s Data Protection Policy.
???? Part 5: Performance and Compliance Indicators
Indicator
Target
Reported by
Due Date
No. of beneficiaries reached
300 youth
Partner Organization
Monthly
Equipment use days
25 days max
Partner Organization
Final Report
Training sessions held
8 sessions
Shared Monitoring
Biweekly
Co-Funding amount utilized
R50,000
Neftaly Finance Team
Post-project
???? Part 6: Signatures
6.1 Partner Representative
Name
Position
Signature
Date
6.2 Neftaly Representative
Name
Department
Signature
Date
Community Development Office
6.3 Witness (Optional)
Name
Organization
Signature
Date
???? Attachments (Annexes)
Copy of MoU / Collaboration Agreement (if any)
List of Shared Equipment Serial Numbers (where applicable)
Brand Guidelines Document
Reporting Template and Schedule
Insurance and Asset Responsibility Waiver (if signed)
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