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Tag: Minutes

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Written by

Linah Ralepelle

in

  • NeftalyCDR – Neftaly SAP Agreement Meeting – Detailed Minutes prepared by Linah Ralepelle – Neftaly Development Manager – 18 June 2025

    NeftalyCDR – Neftaly SAP Agreement Meeting – Detailed Minutes prepared by Linah Ralepelle – Neftaly Development Manager – 18 June 2025

    To the CEO of Neftaly Neftaly Malatjie, the Chairperson Mr Legodi, Neftaly Royal Committee Members and all Neftaly Chiefs

    Kgotso a ebe le lena

    Neftaly SAP Agreement Meeting – Detailed Minutes
    Date: 18 June 2025
    Time: 09:30 – 10:05
    Meeting Chair: NeftalyCMR
    Prayer: Nkiwane
    Song: Led by Legodi

    Attendees:

    • NeftalyCMR
    • NeftalyCOR
    • NeftalyCDR
    • NeftalyCHAR
    • NeftalyCRR
    • NeftalyCLMR

    Agenda:

    1. Handover of Neftaly Future Skills project
    2. Standardization of documentation and filing
    3. Scheduling of training calendar
    4. Neftaly CCT and Development Royalty course structure
    5. Internal file and folder structure

    Minutes:

    1. Handover of Neftaly Future Skills Project

    • Mr. Legodi officially handed over the Neftaly Future Skills responsibilities to NeftalyCDR and the Neftaly Education Royalty Team.
    • Responsibility includes booking of training and communication with representatives across Neftaly.

    2. Filing and Documentation Structure

    • Rikhotso asked Mr. Legodi if NeftalyCDR can create a standardized filing system similar to CCT‘s format.
    • Ntshuxeko confirmed understanding that the file must contain:
      • Course material
      • Attendance registers
      • Minutes
      • Reports
    • This will support proper documentation, audit trails, and programme continuity.

    3. Training Calendar Planning

    • Ntshuxeko stated that the training calendar will officially begin on 14 July 2025, in line with the start of classes.
    • A presentation of the Future Skills file will be arranged before the start date.

    4. Course Content and Catalogue

    • Mr. Legodi walked attendees through:
      • CCT Training Schedule
      • Shared Date Catalogue with proposed session times
      • Noted that the course catalogue logo needs to be updated
      • Displayed a Word document version of the course content guide
    • The catalogue will include interventions offered to CCT.

    5. Internal File Reference

    • The folder number shared will be used as the internal minute reference and linked with training and reporting.

    6. Implementation Plan and Targets

    • The Neftaly CCT Future Skills Implementation Plan was discussed briefly.
    • JV Annual Targets under the Neftaly Passmark Programme were noted for alignment with upcoming courses.

    7. Communication with Representatives

    • Mr. Legodi advised that:
      • Email responses should clarify that registration is through Development Royalty.
      • Shihangu was guided on how to write an email to reps:
        • Include available dates
        • Attach the course content guide and delegate registration sheet

    8. Available Training Dates Communicated:

    July 2025:

    • Week of 10–11 July – Available
    • Week of 14–18 July – Available
    • Week of 21–25 July – Available

    August 2025:

    • Week of 04–08 August – Available
    • Week of 11–15 August – Available
    • Week of 18–21 August – Available
    • Week of 25–29 August – Available
    • Instruction to reps: Refer to attached materials and indicate which courses to book and for which delegates.

    Action Items:

    ActionResponsibleDeadline
    Handover Neftaly Future Skills project filesMr. Legodi → NeftalyCDR & TeamImmediate
    Create a standard CCT-style file for Future SkillsNeftalyCDR24 June 2025
    Update course catalogue logoNeftalyCMR20 June 2025
    Send email to reps with course content and registration sheetShihangu18 June 2025
    Sync folder with available training datesShihangu21 June 2025
    Conduct Development Royalty OrientationMr. Legodi19 June 2025

    Additional Notes:

    • There were network connectivity issues during parts of the meeting, resulting in audio drop-outs.
    • It was confirmed that all email communications must include:
      • Course dates
      • Registration sheet
      • Course content guide

    Meeting adjourned: 10:05 AM
    Minutes Prepared by: NeftalyCDR

    Prayer: Nkiwane
    Song: Led by Ralepelle

    My message shall end here

    Linah Ralepelle | Development Manager | Neftaly

  • NeftalyCDR – NeftalyCMR Handover Meeting Minutes by Linah Ralepelle – Neftaly Development Manager – 13 June 2025

    NeftalyCDR – NeftalyCMR Handover Meeting Minutes by Linah Ralepelle – Neftaly Development Manager – 13 June 2025

    To the CEO of Neftaly Neftaly Malatjie, the Chairperson Mr Legodi, Neftaly Royal Committee Members and all Neftaly Chiefs

    Kgotso a ebe le lena

    Date: 13 June 2025
    Time: 14:00
    Chairperson: NeftalyCMR – Mr. Nkiwane

    1. Purpose of Meeting

    Handover of the Training Capacity Building Project under HWSETA from NeftalyCMR to NeftalyCDR. The focus was on finalizing the invitation processes and ensuring all documentation and systems are correctly followed.

    2. Task Instructions and Processes

    2.1. Invitation List to Organizations

    • A list of 103 invitations was handed over to NeftalyCDR.
    • Action by staff: Open a new tab, paste the invitation email, and send to all listed delegates.
    • Purpose of invitation: Attend Neftaly HWSETA Training Capacity Building Event.

    2.2. Policy Compliance

    • Reference used: Policy 189 – Event Management Policy.
    • Staff instructed to:
      • Navigate to Policy 189, section 4.5.
      • Highlight, copy, and paste the relevant section into a notepad.
      • Replace placeholder “XX” with “Graduation Ceremony”.
      • Use Find & Replace (Ctrl + F) to replace all dates with 24 June 2025.

    2.3. Name and Surname Processing

    • Excel list of participants copied and names pasted into a notepad.
    • Names dragged down to fill all 103 rows and paired with the phrase:
      “to attend the Neftaly Graduation Ceremony Event – 24 June 2025.”
    • Action by Nkiwane: To submit the final list to Neftaly Human Capital Department.

    2.4. List Formatting

    • Instruction to copy the entire list.
    • Paste into a new notepad.
    • Use Ctrl + H to remove all unnecessary spaces.

    3. Sponsorship and Stakeholder Engagement

    3.1. Sponsorship Companies

    • Request: ChatGPT to generate 100 companies in South Africa for sponsorship.
    • Companies copied from ChatGPT output > pasted to Excel > transferred to Notepad > processed using Ctrl + Cut and Ctrl + Paste.
    • All 239 entries were refined using Replace All to clean formatting.

    3.2. Thank You Note

    • Instruction to prepare a thank you note addressed to all identified companies.

    3.3. Stakeholder List

    • Request: ChatGPT to generate 200 stakeholder names and surnames for engagement and networking purposes.

    4. HWSETA Handover Discussion

    4.1. Project Scope

    • First rollout phase includes:
      • 2 Universities
      • 3 TVET Colleges

    4.2. Roles and Staffing

    • Human Resources:
      • 2 staff from IT (University)
      • 2 staff from HR
      • 1 staff from Finance
    • Implementation pending HWSETA endorsement and payment release.

    4.3. Documentation and Contracts

    • All documentation completed and included in the handover package.
    • Contracts must reference roles and responsibilities under the Southern Africa Youth Project Template (aligned with HWSETA standards).

    5. General Discussions

    • Netshiozwe raised a question regarding HWSETA endorsement timelines.
    • NeftalyCMR and NeftalyCOR confirmed that once payment is approved by HWSETA, the rollout will begin.
    • Responsibility officially handed over to NeftalyCHCR and NeftalyCDR for execution and reporting.

    My message shall end here

    Linah Ralepelle | Development| Neftaly

  • NeftalyCDR – Minutes Meeting

    NeftalyCDR – Minutes Meeting

    Minutes of the Meeting

    Date: 29 May 2025
    Time: 10:50 – 11:26

    Attendance
    -Andrice Macuacua
    -Stella Rikhotso
    -Ntshuxeko Shihangu
    -Linda Tivane

    Purpose of the Meeting
    -To understand how to retrieve the reference link for an event on the Neftaly platform, particularly when the event does not appear under the “En.saypro Events” section.

    Andrice Macuacua initiated the discussion by asking Stella Rikhotso for guidance on how to obtain a reference link for a specific event that was not visible under the “En.saypro Events” section. The event in question was: Neftaly Monthly January SCDR-6 Neftaly Monthly Data Analytics: Use data analytics to enhance travel services and customer experiences by Neftaly Travel and Tourism Office under Neftaly Development Royalty SCDR. Rikhotso requested the event title and Andrice sent it to her. Upon review, Rikhotso confirmed that the event existed but did not contain any content. She shared her screen to demonstrate how to locate the event and add or edit its content. Rikhotso clarified that when adding content to an event, the process starts from the Purpose section and not from the Job Description. The main link of the event. The reference link, which is often needed for reporting or internal documentation.
    She further advised that when editing or completing the event details, the process should stop at the Template section . However, for other events, editing can proceed up to the Pricing section, depending on the nature of the event and its requirements.

    Meeting Adjourned at: 11:26 AM
    Minutes Prepared by: Ntshuxeko Shihangu
    Date: 29 May 2025

  • NeftalyCDR – Meeting Minutes with Mr Ramolesana

    NeftalyCDR – Meeting Minutes with Mr Ramolesana

    Purpose: Neftaly Soccer Update – Strengthening Relationship & Communication
    Date: 20250527
    Time: 10:14 AM – 10:30 AM
    Mode: Telecommunication
    Meeting Called By: NeftalyCDR
    Facilitator: Ngoako Ramolesana

    Attendees:

    • Ngoako Ramolesana – Director, Diepsloot Arsenal
    • Linah Ralepelle – Neftaly Development Manager Royalty
    • Kamogelo Mpe – Neftaly Development Officer

    Apologies:

    • Regaugetswe Netshiozwe

    Agenda:

    1. Communication protocol regarding Neftaly Soccer updates
    2. Clarification of responsibilities in delivering updates
    3. Training and match schedules for Diepsloot Arsenal
    4. Establishing a WhatsApp group for development reporting

    Minutes:

    1. Opening Remarks
      • The meeting commenced at 10:14 AM.
      • The purpose of the meeting was to enhance communication between Diepsloot Arsenal and NeftalyCDR, and to ensure consistent and accurate updates on soccer development activities.
    2. Communication Protocol Clarification
      • Mr. Ramolesana emphasized that, based on the previous meeting with Mr. Netshiozwe and Mr. Rikhotso, all communication regarding Diepsloot Arsenal should be directed through himself or Regaugetswe.
      • He noted that Linah should only contact him directly if explicitly assigned to do so by Mr. Netshiozwe.
    3. Purpose of Linah’s Contact
      • Linah clarified that she was instructed by Regaugetswe to reach out and obtain an update on Diepsloot Arsenal’s activities.
      • Mr. Ramolesana acknowledged this and accepted the clarification.
    4. Diepsloot Arsenal Schedule
      • Mr. Ramolesana shared that training sessions are held on Tuesdays and Fridays, and matches are played on weekends.
    5. Development Reporting to Royal Committee
      • Linah requested that Mr. Ramolesana send updates via WhatsApp for submission to the Development Royalty.
      • She suggested the creation of a dedicated WhatsApp group to streamline the update process and ensure timely communication with the Royal Committee, which in turn reports to NeftalyCER.
      • Mr. Ramolesana agreed to the suggestion and confirmed his willingness to cooperate fully.

    Decisions Made:

    • Mr. Ramolesana will provide regular updates via WhatsApp.
    • A WhatsApp group will be created to facilitate ongoing communication and reporting.

    Meeting Adjourned: 10:30 AM
    Minutes Prepared By: NeftalyCDR
    Date: 27 May 2025

  • Minutes Notes

    Minutes Notes

    Meeting Purpose: Monitoring Advice Desk
    Date: 27 May 2025

    Attendees:
    -Rikhotso
    -Shihangu

    Rikhotso opened the meeting with the intention of monitoring the operations of the Advice Desk. The primary focus was on adherence to Policy 535 , particularly the use of templates for daily report submissions. Shihangu shared the screen to demonstrate the placement registers for 2 May 2025 . This was to give Rikhotso a clear view of how data is currently being recorded and monitored. Use of Policy 535 and Reporting Process

    Rikhotso referred directly to Policy 535 to emphasize proper usage of the reporting template. Daily Publishing:
    Step 1: Publish the daily report on Charity .
    Step 2: Copy the link from Charity and use it to publish on Idea Push .
    Step 3: Copy the Idea Push publication link and insert it as evidence in the daily activity report .

    Rikhotso further instructed that each day, Shihangu must report the following on Idea Push:
    -Number of clients who completed their course
    -Number of clients who enrolled
    -Number of clients who received placements
    To ensure accurate reporting, Rikhotso advised Shihangu to contact Motapina and request the learner list. This list will serve as the basis for daily figures on enrollments, completions, and placements. The meeting concluded with confirmation from both parties that the revised daily reporting structure would be implemented immediately. Rikhotso will continue to monitor adherence and provide support where needed.

    Minutes Prepared by: Ntshuxeko Shihangu

  • NeftalyCDR – Human Capital Meeting Minutes

    NeftalyCDR – Human Capital Meeting Minutes

    Purpose of the meeting : Human Capital Meeting Minutes
    Date: 26 May 2025
    Chairperson: Shihangu

    1. Opening

    • Song: Led by Ralepelle
    • Prayer: Led by Malete
    • Acknowledgement of Attendees: Shihangu acknowledged all present staff members.
    • Apologies Received:
      • Mpe
      • Dube
      • Linah (Apology to be formally sent via Neftaly Ideas Push, as advised by Linah)

    2. Matters Discussed

    2.1 Late Coming

    • Staff were reminded of the strict policy on late arrival.
    • It was emphasized that latecomers will be sent back home, as demonstrated by the example of Motapina who was sent back earlier that day (08:41).
    • Tumelo raised concern that rules regarding punctuality must be applied equally to everyone, citing inconsistency in how management addresses late coming.
    • Tumelo also highlighted an instance involving a manager and called for fairness.

    2.2 Absentees

    • Absenteeism was discussed in depth, particularly regarding inconsistent disciplinary action.
    • Andrice questioned the manager’s handling of written warnings, noting he was accused of being absent multiple times without being shown evidence of this. He felt the warning was biased and expressed that it could be perceived as an act of personal dislike.
    • He submitted a letter to Linah, requesting permission to leave at 16:00 on Tuesdays and Thursdays to fulfill other responsibilities.

    2.3 Written Warnings

    • Multiple staff members, including Tumelo and Itumeleng, raised concerns about favoritism in the issuance of warnings.
    • Itumeleng noted that Linah arrived late but did not receive a warning, which further raised concerns about fairness.
    • Tumelo reiterated that disciplinary procedures must be consistently enforced, regardless of rank or position.
    • Mabotsaneng voiced fatigue over recurring complaints and requested to be excluded from future meetings, stating that she is only a volunteer and feels overburdened by these ongoing issues.

    2.4 Trust and Respect among Staff

    • Mabotsaneng stressed that trust must be earned and mutual respect maintained. She noted ongoing issues of disrespect and undermining among colleagues.
    • Ntshuxeko supported this point, expressing that respect among staff had deteriorated long ago, and conflicts are now common.
    • Mabotsaneng volunteered to take the responsibility of addressing some of the interpersonal issues outside the group setting, with relevant individuals.

    3. Graduation

    • Obakeng informed the team that a client inquired about the graduation date.
    • It was agreed that this should be clarified and communicated officially.
    • Mabotsaneng recommended that this matter be addressed by NeftalyCLMR (Community Learning and Management Representative).
    • Mahwai stated she will speak to her team as soon as she receives accurate information regarding graduation plans.

    4. Learnership Concerns

    • Tumelo explained he received a learnership opportunity but raised concern about scheduling, specifically needing flexibility to attend Scouts.
    • The group acknowledged the need to balance professional commitments with personal development and agreed to review the matter in line with organizational policy.

    5. Summary of Key Issues Raised

    • Inconsistent enforcement of disciplinary actions (late arrivals and absenteeism)
    • Perception of bias in management decisions
    • Concerns about the internal culture of disrespect
    • Need for fairness, transparency, and better communication
    • Clarification needed regarding graduation date and related logistics

    6. Closing

    • Meeting adjourned at 17:00 PM

    Prepared by: NeftalyCDR
    Date: 26 May 2025
    Approved by: