Meeting Type: Daily Planning & Development Meeting
Meeting Led By: Manoko Ditsoabane
Meeting Shared By: NeftalyCDR
Minutes Taken By: Andrice Macuacua
Date: 02 February 2026
Venue: Diepsloot Youth Project (DYP) Center
1. Attendance
Present:
Apologies: None
2. Opening
The meeting commenced with an opening song led by Ntshuxeko Shihangu, followed by a prayer delivered by Daniel Makano. After the opening proceedings, Manoko Ditsoabane officially called the meeting to order and welcomed all attendees.
3. Sharing Session
A structured sharing session was held to promote collaboration, reflection, and alignment among team members. Participants exchanged updates and insights aimed at strengthening teamwork and improving operational efficiency within Neftaly Development.
4. Purpose of the Meeting
The primary purpose of the meeting was to conduct a daily planning session, review Neftaly Development operational matters, and agree on key administrative and monitoring actions to support organizational objectives.
5. Agenda Items and Discussions
5.1 Contract Review
Development contracts were reviewed to ensure compliance and progress. It was agreed that the CDR Monitoring and Evaluation (M&E) Plan will be finalized and prepared for presentation.
5.2 Monitoring & Evaluation Plan
The team emphasized the importance of aligning the CDR Monitoring and Evaluation Plan with Neftaly Development reporting standards. Finalization and presentation of the plan were confirmed as priority actions.
5.3 Human Capital & SCDR Documentation
The Human Capital Sheet will be updated to reflect current information. Additionally, SCDR documentation will be aligned with Neftaly Events Q4 requirements to ensure consistency and readiness for reporting.
5.4 Testimonial Letters
Team members agreed to prepare testimonial letters to support reporting processes and strengthen stakeholder engagement.
5.5 Rental Issue
A concern relating to rental matters was raised during the meeting. Management will contact the relevant committee to address and resolve the issue promptly.
5.6 Unpaid Salaries
It was agreed that a formal letter addressing unpaid salaries for the period November to January will be drafted and submitted to the Monitoring Office for urgent attention.
5.7 SDR Documentation
All SDR CVs will be renamed according to the required documentation standards to improve document organization and compliance.
5.8 Document Management
Outstanding documents will be scanned and properly archived to enhance record management and accessibility.
5.9 Certificate Follow-up
SCDR will assign Jeffry to follow up on a lost certificate and provide feedback on progress.
6. Action Items Summary
| Action Item | Responsible |
|---|---|
| Finalize CDR Monitoring & Evaluation Plan | Andrice Macuacua |
| Prepare M&E Presentation | Assigned Team |
| Update Human Capital Sheet | SCDR Team |
| Draft Testimonial Letters | Assigned Team |
| Contact Committee on Rent Issue | Management |
| Draft Unpaid Salary Letter (Nov–Jan) | Assigned Office |
| Rename SDR CVs | SDR Team |
| Scan and Archive Documents | Administration |
| Follow up on Lost Certificate | Jeffry (SCDR) |
7. Closing
The meeting leader expressed appreciation to all attendees for their active participation and continued commitment to advancing Neftaly Development objectives. With no further matters for discussion, the meeting was formally closed.
Minutes Prepared By:
Andrice Macuacua