Objective:
To provide a comprehensive overview of the upcoming program, its objectives, available resources, and expectations for all registered centres. This webinar aims to set the tone for the program, ensuring participants understand the goals, the process, and how they can maximize their engagement and impact.

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Event Details:

Date & Time:

• Date: June 1st, 2025
• Time: 10:00 AM – 11:30 AM (Time Zone: [TBD based on participants’ locations])
• Duration: 90 minutes

Format:

• Platform: [Zoom/WebEx/Microsoft Teams, etc.]
• Audience: Registered Centres and their key contacts
• Registration Link: [Insert link for participants to confirm attendance]

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Event Agenda:

1. Welcome & Introductions (10 mins)

• Brief welcome from the event host.
• Introduction of key speakers, facilitators, and the program coordinators.
• Overview of the event schedule and what participants can expect during the webinar.

2. Overview of the Program (20 mins)

• Program Goals:
  • Discuss the overall mission of the program.
  • Explain the impact expected on local communities, learners, and institutions.
  • Emphasize the importance of active participation in achieving these goals.
• Core Objectives:
  • Detailed walkthrough of the program’s short-term and long-term objectives.
  • Clear breakdown of the expected deliverables for each registered centre.
  • Success criteria and how it will be measured.

3. Resources & Tools for Success (20 mins)

• Program Resources Overview:
  • Introduction to the resource toolkit: guides, templates, and learning materials.
  • How to access and utilize these resources effectively.
  • Examples of resources in action, with potential customization options for each centre.
• Technical Support:
  • Explanation of the platform/tools for tracking progress and communicating with the central program team.
  • Q&A session to clarify any doubts related to the resources and tools.

4. Roles & Expectations (20 mins)

• Expectations for Registered Centres:
  • Outline key responsibilities (reporting, participation, and engagement).
  • Discuss timelines and milestones that need to be met.
  • Understanding the support system and how the program will assist centres in meeting their goals.
• Best Practices for Engagement:
  • Tips for maintaining engagement from participants and stakeholders.
  • Case studies or examples of how previous centres succeeded in similar programs.

5. Q&A Session (15 mins)

• Open floor for questions, concerns, and clarifications.
• Program coordinators and expert panel to answer queries.
• Clarify specific issues related to the program or resources.

6. Closing Remarks & Next Steps (5 mins)

• Reiterate key points discussed during the session.
• Provide guidance on next steps:
  • Registering for upcoming training sessions (if applicable).
  • Scheduling follow-up meetings or one-on-one check-ins for specific centres.
  • Setting expectations for the first official program meeting or milestone.
• Final thank you to participants, and encouragement for active participation.

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Pre-Event Preparations:

1. Send Invitations:
   • Email invitations to all registered centres with the webinar link and RSVP instructions at least two weeks before the event (by 18-05-2025).
2. Confirm Speakers & Presenters:
   • Ensure all program coordinators and guest speakers are confirmed and prepared for their parts of the webinar.
   • Share presentation materials and resources with presenters to avoid delays.
3. Technical Setup & Testing:
   • Test the platform for any technical issues, including ensuring the stability of the internet connection, screen-sharing capability, and functionality of the Q&A/chat features.
   • Conduct a dry run to ensure the event flows smoothly and that all speakers are familiar with the platform.
4. Reminder Emails:
   • Send reminder emails two days before (30-05-2025) and one hour before the webinar (01-06-2025) to all registered participants.

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Post-Event Follow-up:

1. Share Event Recording:
   • Send a follow-up email with a link to the webinar recording and a summary of key points for those who may have missed the event or want to revisit the session.
   • Include relevant links to resources, registration pages for additional sessions, and a feedback survey.
2. Feedback Collection:
   • Include a short survey in the post-event email asking participants for feedback on the event’s content, delivery, and overall usefulness.
   • Use this feedback to improve future webinars and engagement efforts.
3. Follow-up Resources:
   • Provide any additional resources that were mentioned during the webinar but not included in the initial materials.
   • Offer one-on-one sessions or small group consultations for centres that may need additional assistance.