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SAYPRO – MEETING MINUTES

Song led by: Ntshuxeko Shihangu
Prayer by: Daniel Makano

Meeting Title: Neftaly Q4 implentation plan and Meeting
Meeting Type: Monthly
Date: 16 February 2026
Time: 14:00 – 17:00
Venue / Platform: Neftaly Office / Development Boardroom
Meeting Code: NeftalyP000-5-11-1-1-NeftalyCDR
Prepared By: Linah Ralepelle
Facilitator / Chairperson: Linah Ralepelle

1. Attendance Register

No.	Name & Surname	Position	Department / Campus	Present	Apology	Absent
1	Linah Ralepelle	Neftaly Chief Development Officer	NeftalyCDR	☑	☐	☐
2	Ntshuxeko Shihangu	Neftaly Development Manager	NeftalyCDR	☑	☐	☐
3	Daniel Makano	Neftaly Advise Desk Officer	NeftalyCDR	☑	☐	☐
4	Manoko Ditsoabane	Neftaly Development Specialist	NeftalyCDR	☑	☐	☐
5	Andrice Macuacua	—	—	☐	☑	☐

2. Agenda Items

Opening & Welcome

Attendance Confirmation

Adoption of Previous Minutes

Matters Arising

Reports (Monthly Focus Groups & Quarterly Planning)

New Business

Action Items Review

Decisions & Recommendations

Announcements

Next Meeting

Closure

3. Opening & Welcome

The meeting was opened by Linah Ralepelle at 14:00.

The purpose of the meeting was to discuss the implementation of Neftaly Monthly Focus Groups and Quarterly Project Planning under Neftaly Development Royalty.

4. Confirmation of Previous Minutes

Previous minutes dated February 2026 were:
☑ Adopted without corrections

5. Matters Arising

No.	Matter Arising	Discussion Summary	Status
1	Community Data Collection	Data collection tools were reviewed and aligned with focus group objectives.	Closed
2	Stakeholder Engagement	List of local leaders and stakeholders to be finalized.	Open

6. Reports Presented

6.1 Neftaly Monthly Focus Groups (NeftalyCDR-1-1)

Summary:

The team discussed organizing monthly focus groups to gather qualitative data from community members. The aim is to understand:

Skills gaps

Work readiness levels

Small business support needs

Employment opportunities

The focus groups will help NeftalyCDR register and enrol individuals who do not have qualifications and place them in relevant courses and job opportunities.

6.2 Monthly Data Analysis

Survey and focus group data will be analysed monthly. The analysis will help:

Identify unemployed youth

Register businesses that are not yet formally registered

Align course enrolment numbers with placement targets

Target: Place 30 youth per month into opportunities.

6.3 Monthly Community Interviews

The team will:

Collect a list of local leaders and stakeholders

Set appointments for interviews

Gather insights on community benefits, advantages, and challenges

This will assist in prioritizing development needs.

6.4 Monthly Needs Prioritization (NeftalyCDR-1-4)

NeftalyCDR will prioritise urgent needs identified by leaders and community members. Support will include:

Business registration assistance

Basic business understanding courses

Capacity building workshops

6.5 Quarterly Project Planning & Management (NeftalyCDR-2)

Monthly Project Design (2-1)

Projects identified:

Courses Enrolment Project

Business Registration Project

NGO Capacity Building Workshop

Community Awareness Campaign

Objectives include:

Placement of 30 youth per month

Registration of informal businesses

Business management workshops

Using awareness campaigns to collect community needs

Monthly Budgeting – Zero Budget Planning (2-2)

The meeting agreed to implement a Zero Budget Approach, meaning projects will run without direct funding.

Purpose:

Deliver impact without financial cost

Maximise available resources

Promote partnerships

Encourage community participation

Implementation Strategy:

Use volunteers and local partnerships

Use donated venues and materials

Mobilise youth groups and faith-based organisations

Conduct skills-sharing workshops and awareness campaigns

Monitoring Measures:

Attendance registers

Activity reports

Documentation of donated resources

Monthly Resource Allocation (2-3)

Resources to be used:

Laptops

Telephone

Network/Internet

Projector

Printer

For capacity building, participants will bring their own devices where possible. Internet access will be provided by Neftaly.

Monthly Timeline Development (2-4)

The team agreed to

Develop monthly milestones

Align focus groups with project planning

Review progress at each monthly meeting

7. New Business

No.	New Item	Discussion Summary	Responsible Person	Deadline
1	Youth Placement Tracking	Develop tracking system for 30 youth monthly placement	Development Manager	End of February 2026
2	Stakeholder Database	Create digital database of leaders and businesses	Development Specialist	25 February 2026

8. Decisions & Resolutions

Monthly focus groups to start immediately.

Placement target of 30 youth per month approved.

Zero budget planning model adopted.

Quarterly projects aligned with Neftaly Development Royalty objectives.

9. Action Items

No.	Action Item	Responsible	Deadline	Status	Notes
1	Finalise stakeholder list	Daniel Makano	20 Feb 2026	Open	Schedule interviews
2	Prepare focus group schedule	Ntshuxeko Shihangu	18 Feb 2026	Open	Monthly plan
3	Develop youth placement tracker	Manoko Ditsoabane	End Feb 2026	Open	Align with enrolment

10. Announcements

Emphasis on teamwork and accountability.

All reports must be submitted monthly for review.

11. Next Meeting

Date: 17 March 2026

Time: 14:00

Venue / Platform: Neftaly Office

Proposed Agenda Items:

Focus Group Feedback Review

Youth Placement Progress

Business Registration Update

12. Closure

Meeting adjourned at 17:00 PM.

Closing remarks by Linah Ralepelle, encouraging commitment to community impact and structured implementation.

My message shall end here

Linah Ralepelle | Development Manager | Neftaly