Training Agenda: Writing Effective Meeting Minutes
Audience: Executive Manager

Facilitator: Linah Ralepelle Chief Development Officer
Duration: 1 hours

Welcome and purpose of training

• Why minutes are important

What meeting minutes are

• What to write down main points
• What not to write down

Basic parts of minutes

• Date, time, venue
• Attendances and Apologies
• Agenda items
• Decisions made
• Action points (who does what)
• Review previous meeting minutes if possible

How to listen and take notes

• Listening for key points
• Writing clearly and simply

Practice session

• Questions and solution session for participates
• Do not add information which wasn’t mentioned

Review and feedback

• Correct mistakes
• Improve clarity
• Give your senior to review the meeting minutes before you publish it

Next steps

• Publish your approve minutes to your SayPro websites
• Send links for approval