Meeting Type: Daily Planning & Development Meeting
Meeting Led By: Manoko Ditsoabane
Meeting Shared by NeftalyCDR
Minutes Taken By: Andrice Macuacua
Date: 02 February 2026
Venue: Diepsloot Youth Project (DYP) Center
1. Attendance
- Ntshuxeko Shihangu
- Linnah Ralepelle
- Daniel Makano
- Andrice Makano
- Manoko Ditsoabane
Apologies: None
2. Opening
- Song: Led by Ntshuxeko Shihangu
- Prayer: Delivered by Daniel Makano
The meeting was officially opened and led by Manoko Ditsoabane, following the opening song and prayer.
3. Sharing Session
A sharing session was conducted to encourage collaboration, reflection, and alignment among team members.
4. Purpose of the Meeting
The purpose of the meeting was to conduct a daily planning session, review Neftaly Development operational matters, and agree on key administrative and monitoring actions.
5. Agenda Items & Discussions
5.1 Contract Review
- Development contracts were reviewed.
- The CDR Monitoring and Evaluation Plan will be finalized and prepared for presentation.
5.2 Monitoring & Evaluation Plan
- The CDR Monitoring and Evaluation Plan will be finalized and presented.
- Alignment with Neftaly Development reporting standards was emphasized.
5.3 Human Capital & SCDR Documentation
- The Human Capital Sheet will be updated.
- SCDR documentation will be aligned with Neftaly Events Q4 requirements.
5.4 Testimonial Letters
- The team agreed to prepare testimonial letters for reporting and stakeholder engagement purposes.
5.5 Rental Issue
- A concern regarding a rent-related issue was raised.
- The committee will be contacted to address the matter.
5.6 Unpaid Salaries
- A formal letter addressing unpaid salaries from November to January will be drafted and submitted to the Monitoring Office.
5.7 SDR Documentation
- SDR CVs will be renamed according to required documentation standards.
5.8 Document Management
- Outstanding documents will be scanned and properly filed.
5.9 Certificate Follow-up
- SCDR will assign Jeffry to follow up on a lost certificate and provide feedback.
6. Action Items Summary
| Action Item | Responsible |
|---|---|
| Finalize CDR Monitoring & Evaluation Plan | Andrice Macuacua |
| Prepare M&E Presentation | Assigned Team |
| Update Human Capital Sheet | SCDR Team |
| Draft Testimonial Letters | Assigned Team |
| Contact Committee on Rent Issue | Management |
| Draft Unpaid Salary Letter (Nov–Jan) | Assigned Office |
| Rename SDR CVs | SDR Team |
| Scan and Archive Documents | Administration |
| Follow up on Lost Certificate | Jeffry (SCDR) |
7. Closing
The meeting leader thanked all attendees for their active participation and commitment to Neftaly Development objectives. The meeting was formally closed.
Minutes Prepared By: Andrice Macuacua