To the Chairperson of Neftaly Kingdom Royal Committee Mr. Clifford Legodi, all Neftaly Kingdom Royal Committee Members, SayPro Royal Chiefs and all SayPro Human Capital.
Kgotso a ebe le lena.
Meeting Title: SayProCLMR Monitoring – Development Royalty Review Meeting
Meeting Type: Sub Committee
Date: 19 February 2026
Time: 11:30 AM
Prepared By: Linah Ralepelle
Facilitator / Chairperson: Ms. Tsakani Stella Rikhotso
1. Attendance Register
| No. | Name & Surname | Position | Department | Present | Apology | Absent |
|---|---|---|---|---|---|---|
| 1 | Linah Ralepelle | Chief Development Officer | SayProCDR | ☑ | ☐ | ☐ |
| 2 | Tsakani Stella Rikhotso | Chief Learning Monitoring Officer | SayProCLMR | ☑ | ☐ | ☐ |
2. Agenda Items
- Opening & Welcome
- Attendance Confirmation
- Adoption of Previous Minutes
- Matters Arising
- Reports (Departmental / Royal)
- New Business
- Action Items Review
- Decisions & Recommendations
- Announcements
- Next Meeting
- Closure
3. Opening & Welcome
The meeting was opened by Ms. Tsakani Stella Rikhotso at 11:30 AM.
Purpose of the meeting:
To monitor and review SayProCDR Development Royalty activities, assess compliance with SayPro Human Capital Sheet (SayProP005), review partner listings, staff structure, contracts, and address operational concerns.
4. Confirmation of Previous Minutes
Previous minutes dated: Not available
☐ Adopted without corrections
☐ Adopted with corrections
☑ Not available
5. Matters Arising
| No. | Matter Arising | Discussion Summary | Status |
|---|---|---|---|
| 1 | List of Clients / Partners | SayProCLMR requested an updated list of clients or partnered stakeholders under SayProCDR. | Closed |
| 2 | Human Capital Alignment | Alignment of contracts and responsibilities with SayProP005 Human Capital Sheet was emphasized. | Open |
6. Reports Presented
6.1 Report 1: SayProCDR – Partner and Staff Report
Summary:
SayProCDR presented the updated list of partnered organizations:
- GDSD
- Accenture
- Modular Mining
- Future Skills – City of Cape Town
- HWSETA
- SayPro
The department confirmed that there are 05 interns currently employed under SayProCDR.
However, SayProCLMR raised concern regarding the HWSETA 5 interns, as their workflow and monitoring progress are not visible in the system. SayProCDR was instructed to contact the interns to verify their placement and activity status.
6.2 Report 2: SayPro & Diepsloot Arsenal Development Update
Summary:
SayProCLMR inquired about the progress of SayPro and Diepsloot Arsenal Development Programme.
SayProCDR reported that a meeting was scheduled with Mr. Ngoako Ramolesana. However, the meeting was postponed due to preparation of the Q4 Implementation Plan (January – March).
The meeting has been rescheduled to next week to ensure that the annual plan of SayPro and Diepsloot Arsenal Development aligns with the mandate of SayProP005 and the SayPro Human Capital Sheet.
7. New Business
| No. | New Item | Discussion Summary | Responsible Person | Deadline |
|---|---|---|---|---|
| 1 | Excel Sheet Review | Development team to update Excel sheet with dates and responsibilities aligned to Human Capital Sheet. | SayProCDR | Immediate |
| 2 | Grantor System Password | Follow-up required regarding Financial Year Grantor System password. | SayProCDR | Urgent |
| 3 | Contract Standardization | Contracts reviewed showed inconsistencies in page numbers and content. All contracts must be standardized. | SayProCDR | Within 7 days |
| 4 | Systems Development Students | Write a ticket requesting clarity letter to enable drafting of appointment letters. | SayProCDR | Immediate |
| 5 | HWSETA Intern Tracking | Contact 5 HWSETA interns to verify workflow and placement. | SayProCDR | Within 5 days |
8. Decisions & Resolutions
- All employment contracts must be standardized and aligned with SayProP005 Human Capital Sheet.
- Role and responsibilities must match the approved human capital structure.
- Contracts must be signed and uniform in format.
- Excel tracking sheets must include dates and assigned responsibilities.
- SayProCDR must urgently resolve Grantor System password issue.
- A ticket must be submitted regarding Systems Development students clarification.
- HWSETA interns’ status must be verified immediately.
9. Action Items
| No. | Action Item | Responsible | Deadline | Status | Notes |
|---|---|---|---|---|---|
| 1 | Update Excel sheet with responsibilities & dates | SayProCDR | Immediate | Open | Align to SayProP005 |
| 2 | Standardize & sign all contracts | SayProCDR | 7 days | Open | Ensure uniformity |
| 3 | Call HWSETA 5 interns | SayProCDR | 5 days | Open | Confirm workflow |
| 4 | Follow up on Grantor System password | SayProCDR | Urgent | Open | Financial Year access |
| 5 | Write ticket for Systems Development clarity | SayProCDR | Immediate | Open | Appointment letters pending |
10. Announcements
- Emphasis placed on strict compliance with SayPro Human Capital Royalty framework.
- Monitoring and compliance reviews will continue monthly.
11. Next Meeting
Date: Next Week (To Be Confirmed)
Time: 10:00 AM
Venue / Platform: SayPro Office
Proposed Agenda Items:
- Diepsloot Arsenal Alignment Update
- Human Capital Sheet Compliance Review
- Contract Standardization Progress
- Intern Monitoring Status
12. Closure
Meeting adjourned at 12:00 PM.
Closing remarks by: Ms. Tsakani Stella Rikhotso
My message shall end here
Linah Ralepelle | Development Manager | SayPro
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