To the CEO of Neftaly, Neftaly Malatjie, Royal Committee Chairperson Clifford Legodi, Neftaly Royal Chiefs and Human Capital

Kgotso ebe le lena

1. Opening

Song: Manoko Ditsobane
Prayer: Andries Macuacua

The meeting was officially opened with a song by Manoko Ditsobane followed by a prayer led by Andries Macuacua. The chair welcomed all members and emphasized the importance of maintaining a safe, healthy, and compliant working environment for staff, learners, and visitors.

2. Attendance Register

• Linah Ralepelle
• Daniel Makano
• Ntshuxeko Shihangu
• Andries Macuacua
• Manoko Ditsobane
• Jeffrey Motapina
• Tumelo Makano

3. Health & Safety Representatives

• Linah Ralepelle – Centre Manager
• Daniel Makano – First Aid Representative
• Ntshuxeko Shihangu – Fire Safety Representative
• Andries Macuacua – Health & Safety Representative

Each representative confirmed their roles and responsibilities in ensuring compliance with occupational health and safety standards.

4. Matters Discussed

4.1 Ventilation at Computer Lab

It was reported that the computer lab lacks proper ventilation, resulting in overheating and discomfort.
Resolution: An air conditioner is required to improve air circulation and protect equipment.
Action: Management to source quotations and initiate procurement.

4.2 Broken Computers

Several PCs are currently broken, affecting productivity and training activities.
Cause: Lack of maintenance resources and aging equipment.
Resolution: Assessment of repair versus replacement to be conducted.
Action: Admin to compile a list of damaged computers and obtain quotations.

4.3 Water Supply Challenges

The facility has been without running water for over a week, impacting hygiene and operations.
Resolution: Purchase and installation of a JoJo water tank as a backup solution.
Action: Management to request quotations and submit procurement request urgently.

4.4 First Aid Supplies

All first aid items were found to be expired and inadequate.
Resolution: Immediate replacement and restocking of the first aid kits with renewable supplies.
Action: Daniel Makano to compile a list of required items and submit to Admin.

4.5 Outstanding Health & Safety Issues from Last Year

Unresolved issues from the previous year remain outstanding.
Resolution: Use photographic evidence from last year in reports to strengthen motivation for corrective action.
Action: Health & Safety Committee to compile and submit report with images.

4.6 Blocked Sewerage/Drainage System

The sewerage system was blocked, requiring an external service provider to unblock it. An invoice has been submitted but payment is still pending.
Resolution: Expedite invoice processing to avoid future service delays.
Action: Finance/Admin to process payment urgently.

4.7 Safety Signage

There is a lack of proper safety signage inside the office premises.
Resolution: Installation of safety signs including emergency exits, fire equipment, and hazard warnings.
Action: Ntshuxeko Shihangu to design and place signage accordingly.

4.8 Fire Extinguishers

Fire extinguisher servicing and expiry dates were discussed.
Resolution: All extinguishers must be inspected and serviced if expired.
Action:

• Admin to request invoices/records from service providers.
• Ntshuxeko Shihangu to check expiry dates and compliance status.

4.9 Loose Electrical Wires on the Floor

Exposed and loose cables pose a tripping and electrical hazard.
Resolution: Implement cable management solutions such as trunking and covers.
Action: Maintenance/Admin to arrange corrective measures.

4.10 Microwave Relocation

The microwave is currently located in an unsuitable area.
Resolution: Move the microwave to the upstairs kitchen area to reduce risk and congestion.
Action: Facilities team to relocate.

4.11 External Risk Inspection

The outdoor areas have not been fully assessed for potential hazards.
Resolution: Conduct a full external risk inspection of the premises.
Action: Health & Safety Committee to conduct site walk-through and submit findings.

4.12 Water Tap Request

There is a need for an additional water tap within the premises.
Resolution: Submit a formal request for installation.
Action: Admin to submit infrastructure request.

4.13 Water Leak in Computer Training Room

A water leak was reported in the computer training area, posing risks to electrical equipment.
Resolution: Urgent repair required to prevent damage and safety hazards.
Action: Maintenance team to inspect and repair immediately.

4.14 Generator Servicing

The generator has not been serviced recently, which could affect emergency power supply.
Resolution: Schedule routine servicing.
Action:

• Jeffrey Motapina to monitor generator condition.
• Admin to arrange servicing with approved technician.

5. Closing

Song: Ntshuxeko Shihangu
Prayer: Jeffrey Motapina

The meeting concluded with a song led by Ntshuxeko Shihangu and a closing prayer by Jeffrey Motapina. The Chairperson thanked all members for their participation and commitment to improving workplace safety and compliance.

My Message Shall End Here
Daniel Makano | Neftaly Development Specialist | Neftaly